Meeting Sound Association with Document Annotations
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Solution Overview
Problem
Existing information processing systems fail to accurately associate and confirm the meanings of differential information in meeting content with reference to sound information, making it difficult to understand the reasons behind additions or corrections made during meetings.
Innovation Solution
An information processing system that includes an image control unit to manage the output of master, attribute, difference, and sound information, using speech and character recognition to associate sound information with handwritten changes on a paper medium, and dynamically adjusting extraction intervals and ranges based on the number of sheets and meeting progress.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Loss of information
If sound information is recorded during a meeting to capture discussion content, then the meeting content can be documented, but it becomes impossible to confirm the meanings of differential information (additions and corrections) with reference to the sound information
Solution Approach 1:
The patent segments the meeting content into three distinct types of information: master information (original document), difference information (additions and corrections), and sound information (audio recording). By segmenting and separately managing these information types, the system can precisely associate each differential change with its corresponding audio segment, thereby confirming the meaning context without increasing overall system complexity.
Solution Approach 2:
The patent performs preliminary action by capturing and storing sound information at the exact moment when differential information is detected in the meeting material. The system records audio data in advance and in synchronization with when changes occur, creating a temporal link between the visual changes and their verbal explanations before the meeting concludes.
2Reliability
If additional matters are added to meeting material during a meeting, then the meeting content is updated, but the timing and reason for these additions cannot be confirmed
Solution Approach 1:
The patent implements feedback by creating a direct association between difference information and sound information. When differential changes are detected in the meeting material, the system automatically links them with the corresponding audio segments, providing immediate feedback about what was said when changes occurred. This eliminates the need for manual analysis and preserves the temporal context of meeting discussions.
Solution Approach 2:
The system performs preliminary action by pre-processing and storing sound information in synchronization with the meeting material before analysis is needed. This allows the system to quickly retrieve and associate audio data with differential changes during or after the meeting, rather than requiring time-consuming post-meeting analysis.
3Loss of information
If voice information is examined to understand additional matters, then meeting content can be reviewed, but it cannot be confirmed what is meant by differential information
Solution Approach 1:
The patent segments the meeting content into master information, difference information, and sound information, with each segment serving a specific purpose. This segmentation allows precise association between differential changes and their corresponding audio explanations, maintaining measurement precision while preserving contextual meaning that would otherwise be lost.
Solution Approach 2:
The patent introduces an intermediary mechanism (the information processing system) that acts as a mediator between the meeting material and sound information. This intermediary automatically detects differential changes, retrieves corresponding audio segments, and presents them in an associated manner, thereby precisely linking visual changes with their verbal context without requiring manual intervention.
Data Source
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AI summary
An image processing system detects differences between meeting content contained in image information recorded on a paper medium and meeting content contained in master information corresponding to the original version of the image information recorded on the paper medium. Surrounding sounds are recorded while the meeting is being held. The sound information of the recorded sounds is associated with the difference information of the extracted differences and also associated with the master information with the timing when the differences of the meeting content are detected.