Meeting Support System for On-Time Start via Real-Time Notification

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Solution Overview

Problem

Conventional meeting support systems fail to ensure that meetings start on time when the previous meeting in the same room extends beyond its scheduled end, leading to delays for subsequent meetings.

Innovation Solution

A meeting support system that acquires location and schedule information, determines if a meeting is registered in the system, and notifies participants of the next meeting when a user is waiting outside a meeting room, allowing for timely awareness and management of meeting durations to prevent delays.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Reliability

If conventional reminder systems are used, then meeting participants can be notified of scheduled meetings, but meetings cannot start on time when the previous meeting extends beyond its scheduled end

Engineering Contradiction:

Improvemeeting start on timeVSAvoidmeeting delay

Core Design Contradiction:

ReliabilityVSLoss of time

Solution Approach 1:

The system continuously monitors the actual end time of ongoing meetings and compares it with the scheduled end time. When a meeting extends beyond its scheduled end, the system automatically notifies the next meeting's participants through the notification processor, creating a feedback loop that enables real-time adjustment and ensures timely meeting starts.

Inventive Principle:

Principle #23Feedback

Solution Approach 2:

The system performs preliminary actions by acquiring location information of users, determining whether they are waiting outside a meeting room, and preparing notifications in advance. This allows the system to proactively inform participants before the meeting is delayed, enabling them to adjust their schedules accordingly.

Inventive Principle:

Principle #10Preliminary action

2Device complexity

If the system only notifies participants of scheduled meetings, then the notification process is simple, but the system cannot detect when previous meetings extend beyond scheduled time

Engineering Contradiction:

Improvenotification processVSAvoidmeeting status information

Core Design Contradiction:

Device complexityVSLoss of information

Solution Approach 1:

The notification processor serves multiple functions: it notifies participants of scheduled meetings, monitors actual meeting durations, detects overruns, and communicates delays to subsequent meetings. This multi-functionality allows the system to maintain simplicity while gaining comprehensive visibility into meeting status and enabling proactive delay notification.

Inventive Principle:

Principle #6Universality (Multi-functionality)

Data Source

PatentUS20230153763A1Meeting support system, meeting support method, and recording medium recording meeting support program

Publication Date: 2023.05.18 SHARP KK

AI summary

A meeting support system includes a first acquisition processor which acquires location information of a first user, a second acquisition processor which acquires meeting schedule information of the first user, a first determination processor which determines whether a first meeting to be held in a first meeting room corresponding to the location information is registered in the meeting schedule information or not, a second determination processor which determines whether the first user is registered in the meeting schedule information as a participant of the first meeting or not, and a notification processor which notifies participants of a second meeting currently being held in the first meeting room of predetermined information, when the first meeting is registered in the meeting schedule information and the first user is registered in the meeting schedule information as a participant of the first meeting.