Meeting System Integrating Participant Feedback for Accurate Results

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Solution Overview

Problem

Current meeting systems lack an efficient method to capture and process meeting progress and participant feedback, making it difficult to generate accurate meeting result information for organizers.

Innovation Solution

An information processing apparatus and meeting system that registers meeting materials, acquires meeting progress information, and generates meeting result information by combining material data, participant feedback, and progress data, using connected devices like microphones, scanners, and access control systems.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Measurement precision

If meeting systems manually collect and process participant feedback and progress data, then the system complexity remains low, but the accuracy and reliability of meeting result information deteriorates

Engineering Contradiction:

Improveaccuracy of meeting result informationVSAvoidsystem complexity

Core Design Contradiction:

Measurement precisionVSDevice complexity

Solution Approach 1:

The patent combines multiple data collection functions (progress tracking, feedback acquisition, material analysis) into a single integrated information processing apparatus. This merging of functions allows the system to automatically collect and process diverse meeting data without requiring separate manual processes, thereby improving measurement precision while managing system complexity through unified architecture.

Inventive Principle:

Principle #5Merging (Combining)

Solution Approach 2:

The information processing apparatus acts as an intermediary between participants, meeting materials, and the organizer. It automatically collects progress information and additional information from participants, processes this data against the meeting materials, and generates accurate meeting result information, thereby mediating the complex data processing tasks without direct human intervention.

Inventive Principle:

Principle #24Intermediary (Mediator)

2Productivity

If the system automatically generates meeting result information from participant feedback and progress data, then the efficiency of meeting documentation improves, but the difficulty of detecting and measuring participant data worsens

Engineering Contradiction:

Improveefficiency of meeting documentationVSAvoiddifficulty of capturing participant feedback

Core Design Contradiction:

ProductivityVSDifficulty of detecting and measuring

Solution Approach 1:

The system enables participants to automatically provide progress information and additional information through their interactions with meeting materials. Participants self-report their understanding and feedback by marking materials or providing input, which the information processing apparatus automatically captures and processes, eliminating the need for manual data collection and improving documentation efficiency.

Inventive Principle:

Principle #25Self-service

Solution Approach 2:

The system implements automated feedback loops where participant interactions with meeting materials generate progress information that is immediately processed and reflected in meeting result information. This continuous feedback mechanism automatically captures participant understanding and feedback, converting it into structured data without requiring manual detection or measurement efforts.

Inventive Principle:

Principle #23Feedback

3Reliability

If the system processes and analyzes all participant feedback and meeting progress data, then the reliability of meeting result information improves, but the loss of time in processing data worsens

Engineering Contradiction:

Improvereliability of meeting result informationVSAvoidtime to process meeting data

Core Design Contradiction:

ReliabilityVSLoss of time

Solution Approach 1:

The system performs preliminary processing of meeting materials and participant feedback during the meeting itself. By continuously collecting and preliminarily analyzing progress information and additional information as meetings progress, the system prepares processed data in advance, reducing the time required for post-meeting analysis while maintaining comprehensive data processing for reliable results.

Inventive Principle:

Principle #10Preliminary action

Solution Approach 2:

The information processing apparatus operates continuously throughout the meeting, constantly collecting and processing participant feedback and progress data rather than batch-processing after the meeting concludes. This continuous processing maintains data reliability through comprehensive analysis while minimizing time loss by eliminating post-meeting data consolidation delays.

Inventive Principle:

Principle #20Continuity of useful action

Data Source

PatentUS11804974B2Information processing apparatus, meeting system, and method

Publication Date: 2023.10.31 RICOH CO LTD

AI summary

An information processing apparatus, a meeting system, and a method. The information processing apparatus registers material to be distributed to a participant of a meeting, controls an output device to output the material, acquires meeting progress information indicating progress of the meeting and additional information added by the participant to the material, and generates meeting result information that indicates meeting result based on the material, the meeting progress information, and the additional information.