Screen-Shared File References in Meeting Transcripts Without App Switching
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Solution Overview
Problem
Existing collaborative systems require users to manually switch between communication and productivity applications during meetings, leading to distractions and inefficiencies due to independent operation of these applications, which affects productivity and resource usage.
Innovation Solution
A system that automatically inserts links to screen-shared files in meeting transcripts or summaries, controlling permissions and integrating file access, thereby reducing the need for manual interactions and enhancing user interaction.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If users manually switch between communication and productivity applications during meetings, then they can edit documents and view meeting content, but this causes distractions and reduces productivity
Solution Approach 1:
The patent combines the communication application and productivity application into a single integrated environment. The productivity application is embedded within the communication application window, allowing users to access both meeting content and document editing capabilities without switching applications. This merging eliminates the need to minimize one application to use the other, thereby reducing distractions and maintaining user focus during meetings.
Solution Approach 2:
The communication application is enhanced to serve multiple functions by incorporating productivity tools directly within its interface. The system allows users to not only conduct meetings but also edit documents, view shared content, and collaborate on files all within the same application window. This multi-functionality eliminates the need to switch between separate applications, improving both ease of operation and productivity.
2Adaptability or versatility
If productivity applications operate independently from communication applications, then they can perform specialized functions, but this requires manual window switching and minimization
Solution Approach 1:
The patent merges the independent productivity application into the communication application's window structure. The productivity application operates as an embedded component rather than a separate window, eliminating the need for manual switching and minimization operations. This integration maintains the specialized functionality of both applications while reducing the complexity of managing multiple independent windows.
3Ease of operation
If users upload documents to cloud storage and configure permissions manually, then document sharing is enabled, but this adds distractions and interrupts meeting flow
Solution Approach 1:
The system performs preliminary actions by automatically uploading documents to cloud storage and configuring appropriate permissions before the meeting begins or as the document is first shared. This automation eliminates the need for users to manually perform these tasks during the meeting, preventing interruptions and maintaining meeting flow. The document sharing capability is thus enhanced without the time loss associated with manual configuration.
Data Source
AI summary
The disclosed techniques provide a system for automatically inserting reference to a file in meeting transcripts or meeting summaries. In general, the disclosed techniques manage and enrich meeting transcripts, meeting summaries, meeting recordings, and screen-shared files during an online meeting. During an online meeting, when a presenter screenshares an application file, such as Word doc, PowerPoint, Excel, etc., a system creates meeting transcripts or a summary for the real-time discussion based on audio signals and/or chat messages relating to the shared contents of the application file. The system also determines the location of the application file and inserts a reference to the application file in the transcript or summary.