Information Processing for Message-Linked Document Retrieval
Find Innovative SolutionsGenerate Solutions
Solution Overview
Problem
Existing information processing systems lack an efficient method for a requester to search for documents received from others based on their own messages, especially when documents are moved to different storage locations.
Innovation Solution
An information processing apparatus that associates a requester's message with the registered document, allowing for document retrieval using the requester's message elements, even if the document is moved to a new location.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Adaptability or versatility
If documents are moved to different storage locations, then storage flexibility is improved, but document retrieval difficulty increases
Solution Approach 1:
The system performs preliminary action by automatically associating message elements with documents at the time of document registration. This pre-established association enables efficient retrieval later without requiring users to manually track document locations or create separate search criteria, thus resolving the contradiction between storage flexibility and retrieval ease.
Solution Approach 2:
The message elements serve as an intermediary between the requester's intent and the actual document. Instead of directly searching for documents by location or type, users search through message elements that mediate the search process, making retrieval easier even when documents are moved to different storage locations.
2Measurement precision
If users search for documents by document type and location, then search precision is improved, but user burden increases
Solution Approach 1:
The system implements self-service by automatically generating and maintaining the association between message elements and documents. The system performs the search preparation work itself, creating searchable indices from message elements without requiring users to manually organize or tag documents, thus reducing user burden while maintaining search precision.
Solution Approach 2:
The system performs preliminary action by pre-processing messages to extract meaningful elements and associating them with documents before search operations occur. This advance preparation creates ready-to-use search indices, eliminating the need for users to manually categorize or locate documents during the search process.
3Reliability
If documents are stored in specific locations with access control, then security is improved, but system complexity increases
Solution Approach 1:
The message element association mechanism serves multiple functions simultaneously: it enables document retrieval, maintains security access control, and provides search indexing. This multi-functionality reduces the need for separate complex systems for each function, thereby maintaining security while reducing overall system complexity.
Data Source
AI summary
An information processing apparatus includes: a processor configured to: acquire a message for another person that a requester has input when requesting the other person to register a document in a specific storage location of a storage device; if the other person registers the document, which the requester has requested to register, in the storage location, associate at least one element of the message with the registered document; and upon receiving a search for a document with a search term from the requester, search for and output a document associated with an element, including the search term, of the at least one element of the message.