MFP Address Book Auto-Registration for Destination Folders
Find Innovative SolutionsGenerate Solutions
Solution Overview
Problem
Existing image processing systems face usability issues when transmitting image data to external devices, particularly due to lengthy search times for destination folders and cumbersome registration processes, especially when multiple devices are connected.
Innovation Solution
An image processing apparatus with an address book unit to register and manage destination folders, a subfolder obtaining unit to automatically detect new subfolders, and a notification system to simplify the registration of subfolders, reducing the need for manual input and improving usability across multiple connected devices.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If all shared folders are searched and displayed for user selection, then the user can recognize all possible destinations, but the search time becomes longer and user wait time increases
Solution Approach 1:
The system performs preliminary actions by pre-fetching and caching folder information from external devices before the user actually needs to select a destination. This allows the folder list to be ready in advance, reducing the perceived wait time when users initiate a transmission operation.
Solution Approach 2:
The system dynamically adjusts the folder search and display process based on usage patterns. Frequently accessed folders are prioritized and displayed faster, while less common folders can be loaded on-demand. The interface dynamically updates as folders are discovered, providing progressive disclosure rather than requiring complete loading of all folders first.
2Reliability
If manually input destination information is required for each image processing apparatus, then accurate destination registration is achieved, but the operation becomes troublesome and efficiency decreases
Solution Approach 1:
The system enables self-service by allowing the external device to automatically provide its folder information to the image processing apparatus. Instead of requiring manual input, the external device responds to discovery protocols by transmitting its folder structure, IP address, and other necessary information automatically, making the registration process effortless for the user.
Solution Approach 2:
The system introduces an intermediary discovery protocol that mediates between the image processing apparatus and external devices. This protocol automatically exchanges destination information between devices, acting as a mediator that eliminates the need for manual information entry while ensuring accurate registration of destination details.
3Adaptability or versatility
If all connected computers are searched for folders, then complete destination options are provided, but considerable time is required for both search and user selection
Solution Approach 1:
The system extracts and prioritizes commonly used or recently accessed folders from the complete set of available folders. By separating frequently used destinations and presenting them first or in a simplified view, the system maintains access to all folders while significantly reducing the time required for typical operations.
Solution Approach 2:
The folder display interface dynamically adapts based on usage patterns, time of day, and user preferences. The system reorganizes folder presentation to show the most relevant options first, and can load additional folders on-demand as the user scrolls or searches, providing complete options without requiring immediate loading of everything.
4Measurement precision
If the folder structure is manually input for destination registration, then precise destination specification is achieved, but troublesome operations are forced on the user
Solution Approach 1:
The external device automatically provides its complete folder structure through the discovery protocol, eliminating the need for users to manually input path information. The system self-services by having the destination device transmit its own structural information, ensuring precision without user effort.
Solution Approach 2:
Instead of requiring users to manually type or construct folder paths, the system copies the actual folder structure data directly from the external device's file system metadata. This copying approach ensures complete accuracy of the destination specification while eliminating all manual input requirements.
Data Source
AI summary
An MFP makes an inquiry about a subfolder of a destination folder by referring to the destination folder of image data registered in an address book of the MFP. A PC transmits a subfolder list to the MFP. The MFP determines whether or not the transmitted subfolder is already registered in the address book, and the MFP automatically registers an unregistered subfolder as the destination folder in the address book.