Multifunction Peripheral Cloud Document Translation
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Solution Overview
Problem
Current document translation and distribution systems require users to manually translate documents into multiple languages, placing a burden on senders and recipients, leading to inefficiencies and potential misinterpretations due to varying translation quality.
Innovation Solution
A system and method that utilizes a multifunction peripheral (MFP) with an input for electronic document data, user interface for destination addresses, and cloud-based document translation services to automatically translate and distribute documents to multiple language destinations, leveraging optical character recognition and machine translation.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If the sender manually translates the document into multiple languages before sending, then the recipient can receive the document in their native language, but the sender's workload and time consumption increase substantially
Solution Approach 1:
The system performs translation in advance during the document transmission process itself, rather than requiring the sender to complete translations before distribution. The MFP automatically translates the electronic document into multiple target languages and distributes the translated versions to respective recipients, eliminating the need for manual pre-translation by the sender.
Solution Approach 2:
The MFP acts as an intermediary device between the sender and multiple recipients speaking different languages. It receives the original electronic document, automatically translates it into multiple languages using translation services, and then distributes the translated documents to the appropriate recipients, thereby resolving the language barrier without burdening the sender.
2Ease of operation
If the recipient translates the received document themselves, then the sender's workload is reduced, but translation quality may vary and misinterpretations may occur
Solution Approach 1:
The MFP serves as a reliable intermediary that performs the translation function centrally rather than分散ly at each recipient end. By using integrated translation services within the MFP system, all recipients receive professionally translated documents with consistent quality and accuracy, eliminating variations that would occur if each recipient translated independently.
Solution Approach 2:
The system changes the translation quality parameter by transitioning from potential user-end translation (variable quality) to centralized MFP-based translation using professional translation services (consistent high quality). This parameter change ensures reliability and accuracy across all translated documents distributed to different recipients.
3Productivity
If the sender distributes the original document to multiple recipients, then distribution is simple, but recipients cannot communicate in their native languages
Solution Approach 1:
The system segments the translation and distribution process by creating separate translated versions of the document for each target language and recipient. The MFP divides the original electronic document into multiple language-specific copies, translates each appropriately, and distributes them separately to recipients in their native languages, thereby maintaining both distribution efficiency and communication effectiveness.
Solution Approach 2:
The MFP performs multiple functions within a single device: it acts as a scanner or fax receiver to obtain the original document, serves as a translation engine to convert the document into multiple languages, and functions as a distribution system to deliver translated copies to various recipients. This multi-functionality enables simple distribution while ensuring native language communication.
4Reliability
If multiple translations are performed for multiple language destinations, then each recipient receives accurate translation, but the cost and complexity of the process increases
Solution Approach 1:
The MFP consolidates multiple translation and distribution functions into a single universal device. Rather than requiring separate translation services and distribution mechanisms for each language pair, the MFP provides a unified platform that handles scanning/faxing, multi-language translation, and distribution to multiple recipients simultaneously, thereby reducing overall system complexity while maintaining translation quality.
Solution Approach 2:
The system merges the translation process and distribution process into a single integrated workflow within the MFP. Instead of separate operations where documents would be translated individually and then distributed, the MFP combines these functions so that translation and distribution occur as a unified process, reducing complexity and administrative overhead.
Data Source
AI summary
A system and method for document translation during transmission includes digital device, such as a multifunction peripheral, that includes an input for electronic document data, such as with a scanner or facsimile machine input interface. A user interface receives destination address data corresponding to a plurality of document delivery destinations as specified by a user. A memory stores language selection data for each of the plurality of document delivery destinations, as well as web service address information corresponding to at least one cloud-based document processing service including a document translation service. A processor communicates document output data, corresponding to the electronic document, and the language selection data to the at least one document translation service via a network interface, and the translated document is sent to one or more destinations as specified by the destination address data.