Information Providing Apparatus for Seamless Videoconference Document Sharing
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Solution Overview
Problem
Current communication systems require users to manually scan and transmit paper documents as scanned image data, which is cumbersome, especially during videoconferences, as they need to use a network scanner, enter destination addresses, and manage the data on mobile terminals.
Innovation Solution
An information providing apparatus and system that allows users to easily obtain and distribute scanned image data by remotely controlling a multifunctional peripheral (MFP) to scan documents and transmit the scanned data directly to other users within the communication system, using NFC and Bluetooth communication for seamless data exchange.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Productivity
If users manually scan and transmit paper documents using a network scanner, then scanned image data can be obtained and transmitted, but the process becomes cumbersome and time-consuming
Solution Approach 1:
The patent combines the scanning function and transmission function into a single integrated operation. The image processing apparatus simultaneously performs scanning of the original document and transmission of the scanned image data to the communication terminal, eliminating the need for separate manual operations of scanning and then transmitting the data.
Solution Approach 2:
The system performs preliminary setup by establishing communication links and preparing transmission channels in advance. The image processing apparatus is pre-configured to receive transmission requests from communication terminals and automatically initiate scanning and transmission processes without requiring users to manually enter destination addresses or manage data on multiple devices.
2Ease of operation
If users manually manage scanned image data on mobile terminals, then data can be stored and accessed, but the operation complexity increases
Solution Approach 1:
The patent extracts the data management burden from the user and relocates it to the image processing apparatus. The system automatically handles storage, retrieval, and transmission of scanned image data, eliminating the need for users to manually search through mobile terminal memories or manage data files across multiple devices.
Solution Approach 2:
The image processing apparatus provides self-service functionality by automatically receiving transmission requests from communication terminals, scanning the required original documents, and transmitting the scanned image data without requiring user intervention for destination address entry or data management operations.
3Speed
If real-time document sharing is needed during videoconferences, then immediate data distribution is required, but manual scanning and transmission processes cause delays
Solution Approach 1:
The system enables continuous operation by allowing the image processing apparatus to remain in a ready state, continuously receiving transmission requests from communication terminals during videoconferences and immediately initiating scanning and transmission processes without interruption or manual intervention delays.
Solution Approach 2:
The communication terminal sends transmission requests in advance or in real-time during videoconferences, and the image processing apparatus is pre-configured to immediately execute scanning and transmission operations upon receiving these requests, eliminating the need for users to manually initiate the entire process at the moment of need.
Data Source
AI summary
An information providing apparatus sends an image forming instruction to an image forming apparatus to cause the image forming apparatus to form an image to generate image data and transmit the image data to the information providing apparatus, stores the image data received from the image forming apparatus in a memory area of a memory, and stores identification information that uniquely identifies the image data and information indicating the memory area to which the image data is stored in association with each other to generate management information in the memory.