Meeting Minutes Creation via Image-Keyword Association
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Solution Overview
Problem
Existing systems for creating meeting minutes struggle to accurately capture the intentions of the minutes writer and impose a burden on participants, particularly when using fragmentary voice inputs and requiring text input during online meetings.
Innovation Solution
An apparatus and method that associate conference images with date and time information, allowing for the editing and linking of input information with the image, enabling the creation of minutes that reflect the conference progress while reducing participant burden by using a CPU, RAM, and a program to retain and edit information with date and time stamps.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Extent of automation
If fragmentary voice keywords are converted into character data, then the minutes creation process is automated, but the minutes cannot be written according to the interests of the minutes writer
Solution Approach 1:
The patent introduces a mediator mechanism that links voice keywords to conference images and then to minute entries. This intermediary layer allows the system to automatically process voice data while preserving the writer's intentional selections and modifications, resolving the contradiction between automation and writerly control.
Solution Approach 2:
The system provides feedback by displaying conference images associated with voice keywords and allowing the minutes writer to review and modify the generated minutes. This feedback loop enables the writer to ensure the minutes reflect their intentions while maintaining automation benefits.
2Loss of information
If participants input texts during online meeting, then the minutes can be captured, but the apparatus imposes a burden on the participants
Solution Approach 1:
The system enables self-service by automatically capturing minute content through voice keywords spoken during the conference, eliminating the need for participants to manually input text. The system serves itself by processing the natural speech of participants into structured minute data.
Solution Approach 2:
The patent replaces the mechanical text input method with acoustic field processing. Instead of requiring participants to type or select text, the system uses voice recognition technology to convert spoken keywords into digital minute entries, substituting a more convenient acoustic interface for the mechanical typing process.
3Productivity
If minutes are created without linking to conference images, then the creation process is simple, but it is impossible to confirm which description is associated with what scene on the conference
Solution Approach 1:
The patent merges the minute creation process with conference image retention by automatically associating voice keywords with corresponding images. This combination allows the system to maintain both the textual minutes and visual context, enabling users to confirm which descriptions correspond to which scenes without significantly complicating the creation process.
Data Source
AI summary
There is provided a minutes-creating support apparatus including a conference image retaining portion retaining a conference image captured by a capturing apparatus to be associated with date and time information, a memo editing portion associating information input from an inputting apparatus with the date and time information, and a minute creating portion editing the information input from the inputting apparatus with retaining the date and time information.