Mobile Device Workform Management for BYOD Job Sequencing
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Solution Overview
Problem
Current BYOD services lack an efficient method for generating and managing workforms that define the order of performing jobs using both image forming apparatuses and mobile devices, leading to inefficiencies in job processing and device management.
Innovation Solution
A method and apparatus that allow a mobile device to set an image forming apparatus as an input source, transform job targets using installed applications, and transmit transformed job targets to a designated transmission destination, with the mobile device storing and managing the workform to define the job order, enabling seamless integration and operation between devices.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Productivity
If a BYOD service allows users to use personal devices for company business, then device management costs are reduced and productivity improves, but there is a lack of efficient methods for generating and managing workforms that define job order across multiple devices
Solution Approach 1:
The mobile device automatically generates a workform by autonomously identifying the input source, transforming method, and transmission destination based on the job execution flow. The device stores and manages the workform definition without requiring manual intervention, enabling self-service workform management that reduces complexity while maintaining productivity benefits of BYOD services
Solution Approach 2:
The system performs preliminary actions by pre-defining the workform structure including input source, transforming method, and transmission destination before job execution begins. This preliminary configuration enables efficient job processing by establishing the complete job order workflow in advance, resolving the contradiction between productivity improvement and management complexity
2Reliability
If workforms are manually configured for each job sequence, then job processing order can be controlled, but the process becomes time-consuming and reduces overall productivity
Solution Approach 1:
The mobile device automatically generates the workform by itself, identifying the input source (image forming apparatus or mobile device), selecting the appropriate transforming method (scan, print, copy, or mobile device application processing), and determining the transmission destination without manual configuration. This self-service approach maintains reliable job order control while eliminating time-consuming manual workform setup
Solution Approach 2:
The system performs preliminary identification and configuration of the complete job workflow including input source, transformation process, and output destination before actual job execution. This preliminary automatic configuration ensures reliable job ordering is established in advance without consuming user time, resolving the contradiction between control reliability and time loss
3Adaptability or versatility
If multiple devices are integrated into a single workform, then seamless job processing across devices is enabled, but the device integration and management becomes more complex
Solution Approach 1:
The mobile device serves as a universal workform management platform that can identify and integrate multiple types of devices (image forming apparatus and mobile devices) into a single workform. The system handles diverse device functions (scan, print, copy, mobile application processing) through a unified workform structure, enabling multi-device integration without proportionally increasing management complexity
Solution Approach 2:
The mobile device automatically identifies and integrates appropriate devices into the workform based on the job requirements, selecting the input source, transforming method, and transmission destination without manual device configuration. This self-service device integration reduces the complexity burden that would otherwise accompany multi-device versatility
Data Source
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AI summary
Provided is a method of generating a workform that defines an order of performing jobs, the method including: setting any one of an image forming apparatus and a mobile device as an input source for receiving a job target; setting a transforming method for transforming a job target received through the input source; setting any one of the image forming apparatus and the mobile device as a transmission destination for transmitting the job target transformed according to the transforming method; and storing a workform defining an order of performing jobs according to the input source, the transforming method, and the transmission destination.