Network Conference Initiation via Email Data Extraction
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Solution Overview
Problem
The existing methods for initiating a network conference require manual entry of participant address and title information, leading to low efficiency and significant time consumption for the initiator.
Innovation Solution
A method and apparatus that automatically generate conference information by acquiring mail information, identifying sender and recipient addresses, and using these as participant addresses, and the mail title as the conference subject, with a conference reservation server creating and managing the conference.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Loss of time
If manual entry of conference information is used, then the initiator has control over the information accuracy, but the time consumption and effort required increases significantly
Solution Approach 1:
The system performs preliminary actions by automatically extracting participant addresses and conference title from email information before the conference initiation process, eliminating the need for manual entry of these details and reducing time consumption
Solution Approach 2:
The system enables self-service by automatically generating conference invitation information using email data, allowing the conference initiation process to serve itself without requiring manual intervention for data entry
2Productivity
If automated generation of conference information is implemented, then the efficiency of initiating conference improves, but the system complexity increases
Solution Approach 1:
The system achieves multi-functionality by using a single email information source to automatically generate multiple conference parameters (participant addresses, conference title, invitation content), improving productivity without proportionally increasing system complexity
Solution Approach 2:
The system uses email information as an intermediary data source that bridges the gap between communication records and conference setup, enabling automated conference initiation through existing email data without requiring complex direct input mechanisms
3Measurement precision
If email information is automatically extracted for conference setup, then the accuracy of participant information improves, but the risk of privacy leakage increases
Solution Approach 1:
The system implements feedback mechanisms to ensure accurate extraction of participant information from email data while maintaining privacy control, allowing precise identification of participants without compromising security
Data Source
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AI summary
The present application provides a method and an apparatus for initiating a network conference. The method includes: acquiring mail information related to the network conference; identifying sender address information, recipient address information, and mail title information in the mail information; determining a sender address indicated by the sender address information as a first participant address of the network conference; determining a recipient address indicated by the recipient address information as a second participant address of the network conference; determining a mail title indicated by the mail title information as a conference subject of the network conference; and sending a conference reservation request that includes the conference subject, the first participant address and the second participant address to a conference reservation server. Information related to the network conference may be automatically generated by using the method or the apparatus in the present application; therefore, an initiator of the network conference does not need to manually enter participant address information and title information of the network conference, thereby improving efficiency of initiating the network conference.