Network File List Management for Chat-Based Printing
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Solution Overview
Problem
Existing technologies for file sharing in business chat and web meeting systems require users to search through messages to find attached files for printing, making it time-consuming and effort-intensive to select the correct file.
Innovation Solution
An information processing apparatus and method that manage files to be printed accessible via a network, allowing users to request and display a list of files based on user-selected conditions, such as recency of use or keyword search.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Adaptability or versatility
If files are shared through chat messages, then file sharing capability is improved, but file retrieval time increases
Solution Approach 1:
The patent extracts the file list from the chat message context and presents it as a separate, dedicated display. Instead of requiring users to search through chat messages, the system extracts relevant file information and displays it in a structured file list format, allowing users to quickly identify and select files for printing without scrolling through chat history.
Solution Approach 2:
The patent segments the file retrieval process into distinct steps: displaying a file list based on printing conditions, allowing user selection, and then proceeding to printing. This segmentation separates file selection from chat interaction, enabling users to efficiently browse and select files from a organized list rather than searching through unstructured chat messages.
2Device complexity
If a single file listing method is used, then system simplicity is improved, but file retrieval effectiveness deteriorates
Solution Approach 1:
The patent implements a dynamic file listing system that adapts to user needs. The file list can be displayed in different formats and filtered based on various conditions such as file type, size, or date. This dynamic approach allows the system to maintain simplicity while providing multiple ways to retrieve files, as the listing method can change based on user selection without requiring multiple static systems.
3Loss of information
If users must search chat messages for files, then message context is preserved, but user effort increases
Solution Approach 1:
The patent introduces an intermediary file list display between the chat messages and the printing function. This intermediary structure extracts file information from chat messages, presents it in an organized format, and allows users to select files for printing. The chat messages remain preserved for context, while the file list serves as a convenient mediator that reduces user effort in file selection.
Data Source
AI summary
The present disclosure is direct to an information processing apparatus comprising one or more memory devices that store a set of instructions; and one or more processors that execute the set of instructions to: manage files to be printed that are accessible from a plurality of apparatuses via a network, and make, in response to a request from any one of the plurality of apparatuses, a list of one or more of the files to be printed based on a first condition included in the request, and cause the one apparatus that has made the request to display the list, wherein the first condition is a condition selected from a plurality of conditions by a user operation in the one apparatus that has made the request.