OCR Document Splitting for Omnibus File Docketing

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Solution Overview

Problem

Existing docketing systems struggle with efficiently sorting and separating multiple documents within a single electronic file, leading to inefficiencies in project management and deadline tracking.

Innovation Solution

A document splitting tool that utilizes optical character recognition and machine learning to identify and separate individual documents within omnibus files, allowing for efficient docketing and management of project-related documents.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Productivity

If multiple documents are contained in a single electronic file for transmission, then transmission efficiency is improved, but document sorting and separation efficiency deteriorates

Engineering Contradiction:

Improvetransmission efficiencyVSAvoiddocument separation time

Core Design Contradiction:

ProductivityVSLoss of time

Solution Approach 1:

The system automatically segments multiple documents contained within a single electronic file into separate individual documents. The document splitting tool identifies boundaries between different documents and separates them into distinct files, enabling efficient processing of each document individually while maintaining the benefit of batch transmission.

Inventive Principle:

Principle #1Segmentation

2Measurement precision

If manual sorting and separation of documents is performed, then document separation accuracy is improved, but processing speed deteriorates

Engineering Contradiction:

Improvedocument separation accuracyVSAvoidprocessing speed

Core Design Contradiction:

Measurement precisionVSProductivity

Solution Approach 1:

The system replaces manual mechanical sorting with an automated document splitting tool that uses optical character recognition and machine learning algorithms to identify and separate documents. This automation maintains high accuracy in document separation while dramatically increasing processing speed and eliminating manual labor.

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

Solution Approach 2:

The document splitting tool enables self-service automated separation of documents within electronic files. The system automatically detects document boundaries, separates documents, and organizes them without requiring manual intervention, making the process both fast and accurate.

Inventive Principle:

Principle #25Self-service

3Productivity

If automated document splitting is implemented, then processing speed is improved, but system complexity deteriorates

Engineering Contradiction:

Improvedocument processing speedVSAvoidsystem complexity

Core Design Contradiction:

ProductivityVSDevice complexity

Solution Approach 1:

The patent introduces a specialized document splitting tool as an intermediary component between document reception and docketing systems. This dedicated tool handles the complex task of separating documents within electronic files, allowing the main docketing system to remain relatively simple while benefiting from automated high-speed processing.

Inventive Principle:

Principle #24Intermediary (Mediator)

Data Source

PatentUS20250278440A1Document splitting tool

Publication Date: 2025.09.04 BLACK HILLS IP HLDG LLC

AI summary

Various embodiments disclosed relate to automated docketing of incoming electronic communications and documents. The present disclosure includes methods and systems for identifying omnibus documents containing more than one event, and splitting those omnibus documents into the individual events or documents.