One-Button File Transfer from Shared to Personal Workspaces
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Solution Overview
Problem
Existing systems require cumbersome operations to transfer files from shared workspaces to personal workspaces when the shared workspace's availability conditions are not met, such as time limits or location restrictions, leading to inefficiencies in file management.
Innovation Solution
An information processing apparatus and method that allows a single-button operation to transfer files from a shared workspace to a personal workspace when the availability conditions are not satisfied, reducing the need for complex multi-step procedures.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If files are transferred from shared workspace to personal workspace using conventional methods, then file transfer functionality is achieved, but operation complexity increases and user efficiency decreases
Solution Approach 1:
The patent combines multiple separate operations (selecting file, initiating transfer, choosing destination) into a single integrated button operation. The transfer button on the shared workspace directly performs the complete transfer action to personal workspace, merging what would otherwise be multiple discrete steps into one unified operation.
Solution Approach 2:
The system automatically handles the transfer process when the button is pressed, eliminating the need for users to manually navigate through complex menus or specify transfer parameters. The interface serves itself by providing contextual options and executing the transfer with minimal user input, making the system adapt to user needs rather than requiring users to adapt to system complexity.
2Productivity
If multiple operation steps are required for file transfer, then transfer control precision is improved, but time consumption increases
Solution Approach 1:
The transfer button is pre-configured with knowledge of the personal workspace as the destination, eliminating the need for users to specify transfer parameters during the operation. The system has already prepared the transfer context in advance, so when the button is pressed, the transfer executes immediately without requiring additional user input or system processing for parameter selection.
Solution Approach 2:
The patent skips intermediate steps in the traditional file transfer process by providing a direct button that performs the complete transfer action. Users bypass the conventional multi-step workflow (select, initiate, choose destination, confirm) and rush through the operation with a single click, achieving faster file transfer while maintaining necessary control.
Data Source
AI summary
An information processing apparatus includes a processor configured to provide plural users with a shared workspace for the plural users to share and work on a file, in a case where a condition of allowing use of the shared workspace is satisfied, perform control to display a first button for receiving an instruction to transfer the file to a personal workspace in which the user personally performs work, and in a case where the first button is singly operated by the user, cause the file to be transferred from the shared workspace to the personal workspace.


