Automated Patient Record Display and Closure System
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Solution Overview
Problem
The incorrect patient's medical records are often mistakenly viewed or updated by clinicians due to unattended open records or wrong patient selection, leading to inefficiencies and potential errors in healthcare facilities.
Innovation Solution
A system and method for automating the display and management of patient information based on admissions, discharges, and transfers, which includes a notification component, information component, ready component, display component, discharge/transfer notification component, and close component to ensure the correct patient's information is displayed and closed automatically, preventing incorrect record access.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If manual management of patient records is used, then clinicians have control over when to open and close records, but errors occur when clinicians view or update incorrect patient records due to unattended open records
Solution Approach 1:
The system performs automatic detection and switching of patient records without requiring clinician intervention. The computer system monitors admission notifications, automatically opens the correct patient record when a patient is admitted, and automatically closes records when patients are discharged or transferred, eliminating the need for manual record management by clinicians.
Solution Approach 2:
The system receives admission notifications and discharge/transfer notifications as feedback signals. When an admission notification is received, the system automatically opens the corresponding patient record. When a discharge or transfer notification is received, the system automatically closes the patient record, creating a closed-loop feedback mechanism that ensures record accuracy.
2Reliability
If automatic opening and closing of patient records is implemented, then errors in viewing incorrect patient records are reduced, but additional system components and processes are required
Solution Approach 1:
The computer system performs multiple functions: it displays patient information, receives admission notifications, receives discharge and transfer notifications, automatically opens records, automatically closes records, and provides user notifications. This multi-functional approach consolidates what could be separate systems into a single integrated solution.
Solution Approach 2:
The system combines the patient record management functionality with the existing computer system used for displaying patient information. The admission notification receiver, discharge notification receiver, and automatic opening/closing mechanisms are integrated into the same computer system that clinicians already use for patient care, reducing the need for separate dedicated systems.
3Reliability
If clinicians manually close patient records after discharge or transfer, then patient privacy is protected, but clinicians may forget to close records leading to privacy breaches and errors
Solution Approach 1:
The system performs the record closing action in advance based on discharge or transfer notifications before the clinician would naturally close the record manually. When a discharge or transfer notification is received, the system automatically closes the patient record, ensuring privacy protection occurs proactively rather than relying on clinician memory or manual action.
4Productivity
If the system automatically switches between patient records, then clinician productivity is improved by reducing manual navigation, but the system must accurately detect when clinicians are ready for new records
Solution Approach 1:
The system operates on periodic notifications from the admission notification receiver and discharge notification receiver. Each notification triggers a periodic action cycle: receiving the notification, automatically opening or closing the record, and notifying the user. This periodic operation based on external events simplifies the detection mechanism compared to continuous monitoring of clinician readiness.
Data Source
AI summary
Systems, methods, computer-readable media, and graphical user interfaces for automating displays based on admissions, transfers, and discharges are provided. In embodiments, admission notifications that patients have been admitted to rooms in a healthcare facility are received. Information is accessed for the patients admitted to the rooms. The information for the patients is automatically displayed, without user intervention, to clinicians in the corresponding rooms.