Persistent Collaboration Object for Meeting Content
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Solution Overview
Problem
Meetings often suffer from disorganization and miscommunication due to inefficient collaboration between users before, during, and after the event, with multiple exchanges of content and messages leading to disparate impressions and objectives.
Innovation Solution
A persistent collaboration object is configured to enable dynamic collaboration by generating a meeting invitation with collaborative components such as an agenda, notes, and action items, using a generative machine learning model to determine relevant additional components based on temporal and contextual factors, allowing real-time editing and synchronization across various applications.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If multiple separate messages and notetaking are used for meeting collaboration, then users can exchange content and maintain individual records, but collaboration becomes inefficient and disorganized with disparate impressions
Solution Approach 1:
The patent merges multiple separate collaborative components (agenda, notes, action items, documents) into a single unified collaboration object that all users access and edit concurrently. This consolidation eliminates the fragmentation of disparate impressions by ensuring all participants work from and contribute to the same centralized structure, resolving the contradiction between operational flexibility and information consistency.
Solution Approach 2:
The collaboration object serves multiple functions simultaneously - it acts as an agenda, note-taking system, action item tracker, and document repository all in one unified structure. This multi-functionality allows users to maintain individual records while contributing to a universal collaborative space, improving collaboration efficiency without losing individual perspectives.
2Productivity
If a centralized collaboration platform is implemented, then organization and productivity improve through real-time synchronization, but system complexity increases
Solution Approach 1:
The collaboration object is segmented into distinct functional components (agenda section, notes section, action items section, documents section), each handling specific types of collaboration. This segmentation allows the system to manage complexity by organizing functionality into manageable, independent modules while maintaining overall unity and real-time synchronization across all sections.
3Manufacturing precision
If collaborative components are customized for different applications and time periods, then collaboration precision improves, but device complexity increases
Solution Approach 1:
The collaboration object dynamically adapts its components and interface based on the application context and timing. Before the meeting, the interface emphasizes agenda and preparation materials; during the meeting, it highlights active notes and action items; after the meeting, it focuses on follow-up tasks. This dynamic reconfiguration provides collaboration precision for each phase without requiring completely separate systems for each application.
Data Source
AI summary
Systems and methods for generating a collaboration object are provided. In particular, a computing device may detect an intent to generate a meeting invitation for a meeting by a meeting organizer via a first application, provide a meeting invitation template including one or more collaborative components, receive a first set of collaborative components, cause the meeting invitation to be sent to at least one invitee via the first application, in response to causing the meeting invitation to be sent to at least one invitee, generate the collaboration object associated with the meeting based on the first set of collaborative components, determine one or more additional collaborative components from the plurality of collaborative components that are relevant to the meeting, and update the collaboration object to include the one or more additional collaborative components.