Personalized Workspace Reservation With 2D Barcode Check-In
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Solution Overview
Problem
Existing hot-desking systems require cumbersome login and password entry for workspace reservation and check-in, making the process inconvenient and time-consuming.
Innovation Solution
A hot-desking system that utilizes a hot-desk panel displaying a 2D barcode for reservation and check-in, integrated with a hot-desking portal for seamless authentication and configuration of docking stations, allowing users to reserve and access workspaces efficiently using their personal devices.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If traditional login and password entry methods are used for workspace reservation and check-in, then security and authentication are ensured, but the process becomes cumbersome and time-consuming
Solution Approach 1:
The patent replaces the mechanical manual entry of login credentials with an optical scanning system. Users simply scan a 2D barcode displayed on the hot-desk panel using their mobile device camera, which automatically transmits authentication data. This substitutes the manual typing/entry mechanism with an automated optical recognition system, dramatically reducing time while maintaining security through verified authentication protocols.
Solution Approach 2:
The system uses a 2D barcode as a digital copy of the user's authentication credentials. Instead of requiring users to manually input their login information, the system generates a scannable visual representation (barcode) that contains encoded authentication data. The mobile device captures this visual copy and transmits it for verification, eliminating the need for manual credential entry while preserving security through the encoded information.
2Productivity
If manual login and password entry is required, then secure authentication is achieved, but user convenience and speed of access are reduced
Solution Approach 1:
The system performs preliminary authentication setup by generating and displaying the 2D barcode on the hot-desk panel before the user needs to check in. The barcode is pre-configured with the necessary authentication information, so when the user arrives, they simply need to scan it with their mobile device. This preliminary preparation of authentication data eliminates the need for users to manually enter credentials at the moment of check-in, significantly improving both speed and simplicity.
Solution Approach 2:
The patent replaces the manual mechanical process of typing login credentials with an automated optical scanning mechanism. The mobile device's camera captures the 2D barcode, and the system automatically processes the authentication data. This substitution transforms a multi-step manual process into a single-action automated process, dramatically increasing productivity while maintaining ease of operation through intuitive scanning.
3Extent of automation
If traditional workspace booking systems are used, then workspace availability can be managed, but the check-in process requires multiple steps including login and password entry
Solution Approach 1:
The patent merges multiple authentication steps into a single integrated action. The 2D barcode contains encoded authentication data that combines what would traditionally require separate login and password entry steps. When the user scans the barcode with their mobile device, the system simultaneously verifies both authentication elements in one operation, reducing the number of discrete steps while maintaining security and increasing automation.
Solution Approach 2:
The 2D barcode serves as an intermediary carrier of authentication information. Instead of requiring direct manual input of login credentials, the barcode acts as a mediator that encapsulates the authentication data in a scannable format. The mobile device captures this intermediary representation and transmits it to the system for verification, simplifying the interaction while enabling automated authentication processing.
Data Source
AI summary
A system reserves and provides a user with a personalized workspace. A workspace includes a workspace device. A panel includes a display. A docking station includes at least one power port and at least one data port connected to the workspace device. A portal controls operation and configuration of the workspace, docking station, and panel. The portal receives a user-initiated request to reserve the workspace for a predetermined period and specifying one or more workspace devices required by the user. The portal generates a 2D code, transmits the 2D code to the panel, and transmits information to a user device. The portal receives, from the user device, data generated by the user device from a scan of the 2D code on the display, and in response, checks in the user into the workspace, and activates and configures the docking station according to the user request.