Automated Policy Violation Record Tracking
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Solution Overview
Problem
Current methods for monitoring and tracking violations of institutional policies regarding electronic data transmission are inefficient, often requiring manual logging and are prone to inaccuracy, making it difficult to effectively identify and remediate senders who violate security policies.
Innovation Solution
A system that uses a server to create and process records of policy violations, including unique identifiers and hierarchy codes, to improve reporting accuracy and generate reports, allowing for timely and precise tracking of compliance and remediation efforts.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of manufacture
If manual logging methods are used to track policy violations, then the implementation is simple and low-cost, but the accuracy and timeliness of violation tracking deteriorates
Solution Approach 1:
The patent replaces manual logging (mechanical/human process) with an automated computer-based system that captures violation data directly from monitoring tools, processes it through algorithms, and generates reports automatically. This substitution eliminates manual errors while maintaining ease of implementation through software automation.
Solution Approach 2:
The patent introduces an intermediary processing system between the violation monitoring tool and the final report. This intermediary automatically captures, validates, and processes violation data, ensuring accuracy while allowing the overall system to remain simple to implement through standardized interfaces.
2Measurement precision
If automated processing systems are implemented to track violations, then the accuracy and timeliness of reporting improves, but the system complexity increases
Solution Approach 1:
The patent segments the violation tracking system into distinct modular components: a monitoring tool that captures violations, a processing system that analyzes data, and a reporting module that generates outputs. Each component performs a specific function, improving accuracy while keeping individual components simple and the overall system manageable.
Solution Approach 2:
The patent creates a universal processing system that handles multiple types of violations, multiple data sources, and various report formats through a single standardized platform. This multi-functionality improves tracking accuracy across different scenarios while avoiding the complexity of multiple separate systems.
3Loss of information
If detailed violation data is collected and processed, then the ability to identify patterns and prone individuals improves, but the processing time and resource requirements increase
Solution Approach 1:
The patent performs preliminary processing of violation data as it is captured, immediately validating and structuring the information. This preliminary action ensures complete data collection while reducing the burden of subsequent processing, thereby maintaining data completeness without excessive processing time delays.
Solution Approach 2:
The patent implements continuous automated processing of violation data without manual intervention gaps. The system continuously captures, processes, and analyzes violation information, ensuring no data is lost while maintaining efficient processing throughput through uninterrupted automated operations.
Data Source
AI summary
A method and system for creating a record and associating a unique identifier and a hierarchy code with the record where the record is created in response to identifying that a transmission violates an institution's policy. The record may also be passed to a reporting module which may generate a report based on the unique identifier and/or a hierarchy code. Additionally, the record may be passed to a remediation agent for handling. The remediation agent may also update the record based on actions taken by the remediation agent or updates identified by the remediation agent.