POS Terminal Bank Deposit Calculation for Cash Management
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Solution Overview
Problem
The existing POS systems for restaurants face complex procedures and management issues due to the manual submission of requests for replenishing change funds, leading to potential shortfalls and unclear cash management.
Innovation Solution
A POS system with a bank deposit amount calculating unit that subtracts spent change funds for non-change uses from daily cash totals, ensuring valid expenditures are approved and calculated for bank deposits, thereby automating the replenishment process and enhancing cash management.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of manufacture
If manual request paper submission is used for replenishing change funds, then the process can be simple to implement, but the management of cash becomes unclear and prone to human error
Solution Approach 1:
The system enables automatic self-service for change fund management. The POS terminal automatically tracks change fund usage, generates replenishment requests, and records transactions without requiring manual paper submission. This eliminates human error while maintaining ease of use through automated processes.
Solution Approach 2:
The system implements continuous feedback loops where the POS terminal monitors change fund levels, automatically generates replenishment requests when thresholds are reached, and tracks the status of these requests. This automated feedback mechanism ensures clear cash management by providing real-time visibility into fund status and replenishment progress.
2Device complexity
If manual tracking of change fund spending is used, then the system complexity remains low, but the accuracy of cash management deteriorates due to forgotten submissions and unclear records
Solution Approach 1:
The system replaces manual mechanical tracking methods with electronic automation. The POS terminal automatically records all change fund transactions, calculates spending amounts, and generates replenishment requests electronically. This substitution of manual processes with automated electronic systems maintains low complexity while dramatically improving tracking accuracy.
Solution Approach 2:
The system introduces an intermediary automated calculation and tracking mechanism between the physical cash transactions and the management records. The POS terminal acts as an intermediary that automatically captures, calculates, and records all change fund movements, eliminating the need for manual tracking while ensuring accurate and complete records of all transactions.
3Productivity
If automated calculation of bank deposit amounts is implemented, then the productivity of cash management improves, but the device complexity increases due to additional calculation functions
Solution Approach 1:
The system merges the bank deposit calculation function with the existing POS terminal's transaction processing capabilities. Rather than adding a separate complex system, the terminal integrates automated calculation of deposit amounts into its existing cash management workflow, improving productivity while minimizing increases in device complexity through functional integration.
Data Source
AI summary
Provided is a POS system, including a terminal (12) that includes a bank deposit amount calculating unit (122) for calculating a bank deposit amount for each business day, in which the bank deposit amount calculating unit (122) subtracts an amount spent for other uses than as a change from a total amount of cash gained on a day that validity of the spending is judged and approved, to thereby calculate a bank deposit amount of the day. With this configuration, the management of cash such as a change fund in the POS system is clarified.