Print Management System for Differentiated Device Security
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Solution Overview
Problem
Companies face challenges in managing print apparatus settings for remote work, particularly in ensuring security settings are applied consistently across both company-provided and personal devices connected to a cloud print service, leading to potential inconveniences when personal devices are used for work.
Innovation Solution
A print management system that receives registration requests for print apparatuses, registers them with a database, and applies specific setting information based on whether the device is company-provided or personal, allowing for differentiated security settings to be transmitted accordingly.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If the same security settings are applied to both company-provided and personal print apparatuses, then security consistency is improved, but user convenience deteriorates due to potential inconvenience when personal devices are used for non-work purposes
Solution Approach 1:
The patent applies different settings information to different devices based on their registration status. Company-provided devices (registered in advance) receive first settings information with strict security configurations, while personal devices (not pre-registered) receive second settings information with relaxed settings that maintain basic security without causing inconvenience for personal use
Solution Approach 2:
The system dynamically determines which settings information to transmit based on whether the device identifier is found in the registration information stored in the database. The settings are not static but adapt according to the device's registration status, allowing the system to switch between security modes
2Reliability
If strict security settings are applied to personal devices, then security is improved, but ease of operation deteriorates due to inconvenience when using personal devices for personal purposes
Solution Approach 1:
Personal devices receive second settings information that is specifically tailored for personal use scenarios. These settings maintain necessary security for cloud print service operations but relax restrictions that would interfere with personal functions, creating localized quality appropriate to each device type
Solution Approach 2:
The settings information is segmented into at least two distinct types: first settings information for company-provided devices and second settings information for personal devices. This segmentation allows each group to receive appropriately customized settings rather than a one-size-fits-all approach
3Ease of operation
If differentiated settings are applied to company-provided and personal devices, then ease of operation is improved, but system complexity increases due to managing multiple setting configurations
Solution Approach 1:
The system performs preliminary registration of company-provided devices before they are actually used. The device identifier, device name, and registration status are stored in advance in the database. This preliminary action simplifies the subsequent settings transmission process, as the system only needs to check whether the device identifier exists in the database to determine which settings to apply
Solution Approach 2:
The system automatically determines which settings information to transmit based on the device's registration status without requiring manual intervention. The print management server autonomously checks the database, identifies the device type, and transmits the appropriate settings information, reducing the need for complex manual configuration management
Data Source
AI summary
A print management system transmits first setting information as setting information to be applied to a print apparatus to the print apparatus in a case where an identifier included in a registration request for registration of the print apparatus is registered in association with an account when the registration request is made, and the print management system transmits second setting information as the setting information to be applied to the print apparatus to the print apparatus in a case where the identifier is unregistered.