Multi-function printing device shortcut access code system
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Solution Overview
Problem
In multi-user work environments, accessing and printing confidential jobs on multi-function printing devices can be burdensome due to the need for users to navigate through multiple prompts and screens, leading to a backlog of held jobs.
Innovation Solution
A multi-function printing device that uses a shortcut access code system, where a controller stores and verifies a shortcut access code associated with a job, allowing users to access and print confidential jobs directly without navigating through multiple screens.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If users access confidential print jobs through user identification number and navigate through multiple screens, then job security is maintained, but user burden increases and job processing time increases
Solution Approach 1:
The patent segments the authentication process by separating the job submission phase from the job release phase. Users submit confidential jobs with a unique access code during the submission phase, and only need to enter this code during the release phase without navigating through multiple authentication screens. This segmentation maintains security while simplifying the release operation.
Solution Approach 2:
The patent applies preliminary action by having users pre-configure their access code when submitting the confidential print job. The system stores this code and uses it automatically during the release phase, eliminating the need for users to go through multiple authentication screens later. The authentication mechanism is prepared in advance, reducing subsequent user burden.
2Reliability
If users navigate through multiple screens to access confidential print jobs, then proper authentication is ensured, but productivity decreases due to time consumption
Solution Approach 1:
The patent extracts the essential authentication element (access code) from the complex multi-screen authentication process. Instead of requiring users to navigate through multiple screens with various authentication steps, the system only requires entry of the pre-configured access code, which is extracted and stored with the job. This maintains authentication security while dramatically speeding up the job release process.
Solution Approach 2:
The patent enables users to skip through the intermediate authentication screens by using the pre-configured access code. The system is designed to recognize and process the access code directly, allowing users to rush through the authentication process in a single step rather than navigating through multiple screens sequentially, thereby improving job processing speed.
3Reliability
If confidential print jobs are held at the printing device awaiting user release, then job security is maintained, but job backlog increases and device efficiency decreases
Solution Approach 1:
The patent implements self-service by enabling users to independently release their confidential print jobs using their pre-configured access codes without requiring operator intervention or complex authentication procedures. Users can quickly retrieve their jobs by entering the access code, which allows the device to process jobs more efficiently and reduces the backlog of held jobs while maintaining confidentiality.
Data Source
AI summary
A document processing device configured to communicate with a first device and a user input device. The document processing device includes a controller having memory. The controller is operable to receive a first communication from the first device. The first communication includes a job to be processed by the printing device and a first shortcut access code associated with the job. The first shortcut access code is stored in the memory of the controller. The controller is also operable to receive a second communication from the user input device. The second communication includes a second shortcut access code. The controller holds the job to be processed until the controller receives the second communication and verifies the second shortcut access code matches the first shortcut access code.