Remote Meeting Priority Scheduling With Lower-Priority Appointment Rebooking
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Solution Overview
Problem
Current remote meeting scheduling systems fail to consider the priority of meetings, leading to lower priority meetings being scheduled first, resulting in overbooking and missed opportunities for higher priority meetings, especially in telehealth and UCaaS scenarios, which can cause economic or health-related issues.
Innovation Solution
A method and system that allow a priority user to schedule a meeting by checking for conflicts and overwriting lower priority appointments if the priority user has a higher precedence level or an explicit overwrite attribute, ensuring important meetings are scheduled first.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Productivity
If the system schedules meetings using first-booked-first-served paradigm, then lower priority meetings can be scheduled, but higher priority meetings cannot be scheduled or can only be scheduled later
Solution Approach 1:
The system performs preliminary actions by checking for conflicts and determining precedence levels before finalizing the meeting schedule. When a higher priority meeting is requested, the system proactively identifies and relocates lower priority meetings beforehand, ensuring the high-priority meeting can be scheduled without delay.
2Productivity
If the system allows overbooking to accommodate multiple meetings, then more meetings can be scheduled, but meeting conflicts and participant availability issues arise
Solution Approach 1:
The system dynamically adjusts the schedule by automatically relocating lower priority meetings when higher priority meetings need to be scheduled. This dynamic rescheduling maintains optimal meeting throughput while eliminating conflicts, as the system adaptively repositions meetings based on priority levels rather than maintaining static time slots.
3Manufacturing precision
If the system maintains strict calendar availability checks, then scheduling accuracy is improved, but scheduling speed decreases due to extensive conflict checking
Solution Approach 1:
The system applies different levels of conflict checking based on the precedence level of the meeting being scheduled. For high-priority meetings, the system performs comprehensive conflict checks and automatic rescheduling of lower-priority meetings, ensuring high scheduling accuracy. For lower-priority meetings, the system uses simpler availability checks, reducing the time spent on scheduling while maintaining sufficient accuracy.
Data Source
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AI summary
The present invention relates to a method and a system for remote meeting appointment priority overwrite. The invention allows for scheduling higher priority remote meeting appointments although the invited meeting participant's calendar shows busy. This is achieved by pre-empting and re-scheduling other already scheduled but lower priority meeting appointment to a later date. This invention ensures that the important things are being scheduled, discussed, and decided first, leading to economic and other benefits.