Automatic Project Information Synchronization Through Communication Groups

Resolve Bottlenecks,
Find Innovative SolutionsGenerate Solutions

Solution Overview

Problem

Existing project management systems require manual updates by users, leading to inconsistent information among collaborative employees and poor user experience, especially when employees fail to timely view updates.

Innovation Solution

An information processing method that automatically updates association information in a data system and sends a notification message to a communication group associated with the target object, using a chatbot to create or join communication groups as needed, ensuring real-time synchronization and consistency among group members.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Reliability

If manual updates by users are used to store project information, then the system can store and update project information, but information consistency among collaborative employees deteriorates and user experience worsens

Engineering Contradiction:

Improveinformation consistencyVSAvoiduser experience

Core Design Contradiction:

ReliabilityVSEase of operation

Solution Approach 1:

The system automatically performs information update and notification tasks without requiring manual user intervention. When project information changes, the system autonomously updates the data system and sends notifications to relevant communication groups, eliminating the need for users to manually propagate information and ensuring consistency across all users.

Inventive Principle:

Principle #25Self-service

Solution Approach 2:

The system implements a feedback mechanism where changes to project information automatically trigger notification messages sent to communication groups. This closed-loop feedback ensures that all collaborative employees receive real-time updates about information changes, maintaining information consistency across the organization.

Inventive Principle:

Principle #23Feedback

2Productivity

If manual updates are used, then users can update information, but collaboration efficiency deteriorates due to delayed information propagation

Engineering Contradiction:

Improvecollaboration efficiencyVSAvoidinformation propagation time

Core Design Contradiction:

ProductivityVSLoss of time

Solution Approach 1:

The system maintains continuous information synchronization by automatically detecting changes and immediately propagating them to all relevant users through notification messages. This continuous automatic update process eliminates information delays and ensures all collaborative employees always have access to the latest project information, thereby improving collaboration efficiency.

Inventive Principle:

Principle #20Continuity of useful action

Solution Approach 2:

The system pre-establishes communication groups and associates them with project information before updates occur. When information changes, the notification is already routed to the predetermined communication group, eliminating any delay in information propagation and ensuring immediate awareness among all relevant collaborative employees.

Inventive Principle:

Principle #10Preliminary action

3Ease of operation

If users must log in to view updates, then individual access control is maintained, but user experience deteriorates and collaboration efficiency decreases

Engineering Contradiction:

Improveaccess convenienceVSAvoidcollaboration efficiency

Core Design Contradiction:

Ease of operationVSProductivity

Solution Approach 1:

The system uses communication groups as intermediaries to deliver project information updates to users. Instead of requiring users to log into the data system to check for updates, the system sends notification messages containing project information changes directly to the communication groups, making information access convenient while maintaining collaboration efficiency.

Inventive Principle:

Principle #24Intermediary (Mediator)

Data Source

PatentUS12452092B2Information processing method, apparatus, terminal and storage medium

Publication Date: 2025.10.21 BEIJING ZITIAO NETWORK TECH CO LTD

AI summary

Provided in the present disclosure are an information processing method and apparatus, and a terminal and a storage medium. In some embodiments, the information processing method provided in the present disclosure comprises: in response to inputting first information of a target object into a related page of the target object, sending the first information to a data system, so as to update association information of the target object in the data system; and determining a communication group associated with the target object, and sending a first notification message to the communication group associated with the target object, wherein the first notification message comprises the first information. By means of the method provided in the present disclosure, the collaboration efficiency may be improved.