Remote Meeting System Dynamic Breakout Group Adjustment
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Solution Overview
Problem
Existing remote-meeting systems with breakout room functions often face challenges in maintaining balanced progress among multiple groups, leading to significant differences in meeting duration and outcomes.
Innovation Solution
A remote-meeting system that utilizes a hardware processor to determine group information, acquire meeting states, generate change information based on meeting states, and notify participants of changes to adjust group dynamics and ensure balanced progress.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Adaptability or versatility
If participants are divided into multiple breakout groups for separate meetings, then small group discussions are facilitated, but significant differences in meeting progress and ending times occur among groups
Solution Approach 1:
The system acquires meeting state information from each breakout group and uses this feedback to dynamically generate change information. The processor notifies participants of recommended group changes based on the acquired meeting states, creating a closed-loop control system that continuously monitors and adjusts group compositions to maintain balanced meeting progress across all groups.
Solution Approach 2:
The system dynamically changes group information based on real-time meeting states rather than maintaining fixed group compositions. The processor generates change information that recommends reassigning participants between groups based on current meeting progress, making the group structure adaptive and flexible to ensure balanced meeting outcomes.
2Stability of the object's composition
If group information is dynamically changed based on meeting states, then balanced meeting progress is achieved, but system complexity increases
Solution Approach 1:
The system enables participants to autonomously receive and act on change notifications without requiring complex manual intervention. The processor automatically generates change information based on meeting states and notifies relevant participants, who can then self-adjust their group assignments based on the recommendations, reducing the need for complex centralized control mechanisms.
Solution Approach 2:
The system changes the parameter of group composition based on meeting state parameters. By monitoring meeting progress metrics and adjusting group assignments accordingly, the system uses parameter changes to maintain balance without requiring complex structural modifications to the overall meeting management architecture.
Data Source
AI summary
A remote-meeting system that allows a plurality of participants to participate in a remote meeting, the remote-meeting system includes a hardware processor that: determines group information related to a plurality of groups, each of which including a plurality of two or more the participants; acquires a meeting state indicating a state of a meeting held by each of a plurality of the groups; generates change information obtained by changing the group information on the basis of the meeting state of each of a plurality of the groups; and notifies of a part changed from the group information.