Information Processing Apparatus for Remote Meeting Connection Notification

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Solution Overview

Problem

Conventional remote meeting systems lack efficient mechanisms for notifying users of remote service connection destination information, leading to difficulties in connecting participants to remote meetings.

Innovation Solution

An information processing system that detects users and notifies them of remote service connection destination information using a notification transmission server, integrated with an electronic whiteboard system that cooperates with external service group systems and remote service servers to facilitate remote meetings across multiple devices.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Loss of information

If conventional remote meeting systems are used, then basic remote meeting functionality is provided, but efficient notification of connection destination information to users is lacking

Engineering Contradiction:

Improveconnection destination informationVSAvoiduser connection process

Core Design Contradiction:

Loss of informationVSEase of operation

Solution Approach 1:

The system performs preliminary actions by detecting users before the remote meeting starts and notifying them of connection destination information in advance. The notification is sent to notification destinations (email, mobile device) before the meeting begins, allowing users to prepare for connection without last-minute confusion or information loss.

Inventive Principle:

Principle #10Preliminary action

2Productivity

If user detection and notification mechanisms are added, then connection efficiency is improved, but system complexity increases

Engineering Contradiction:

Improveremote meeting connection efficiencyVSAvoidnotification system structure

Core Design Contradiction:

ProductivityVSDevice complexity

Solution Approach 1:

The information processing apparatus integrates multiple functions into a single system: it detects users present at the meeting location, manages notification destinations, and sends connection information. This multi-functional approach improves productivity without proportionally increasing device complexity, as one apparatus handles what would otherwise require separate systems.

Inventive Principle:

Principle #6Universality (Multi-functionality)

Solution Approach 2:

The system introduces a notification destination as an intermediary between the remote meeting system and users. Instead of directly complex user detection and notification, the system uses notification destinations (email addresses, mobile devices) as mediators to deliver connection information efficiently, simplifying the overall architecture while improving connection efficiency.

Inventive Principle:

Principle #24Intermediary (Mediator)

Data Source

PatentUS11271977B2Information processing apparatus, information processing system, information processing method, and non-transitory recording medium

Publication Date: 2022.03.08 RICOH CO LTD

AI summary

An information processing apparatus, an information processing system, an information processing method and a non-transitory recording medium. The information processing apparatus detects one or more users using the information processing apparatus and notifies each user of remote service connection destination information required for connecting to a remote service using notification destination information for sending notification to the user associated with each detected user.