Role-Based Data Access Control for Organizational Hierarchy
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Solution Overview
Problem
Efficiently disseminating information to large groups in businesses is hindered by the need for accurate recipient identification, leading to errors and unnecessary distractions due to the vast number of data communication modes and the risk of excluding or including irrelevant individuals.
Innovation Solution
Implementing a role-based system that assigns entities to defined roles within an environment, enabling seamless data access and interaction based on their position or status, allowing for uniform data availability and automatic evaluation to generate and manage role-based models for data accessibility.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Productivity
If conventional techniques such as email aliases and distribution groups are used to communicate information, then information can be distributed to multiple recipients, but accurate identification of recipients is error-prone and may lead to excluding or including irrelevant individuals
Solution Approach 1:
The patent introduces a role-based access control system as an intermediary layer between information sources and recipients. Instead of directly managing recipient lists through email aliases or distribution groups, the system uses roles (e.g., manager, employee, department head) as mediators that automatically determine information distribution. This intermediary role assignment mechanism eliminates the need for manual recipient identification while ensuring accurate and consistent information delivery to the appropriate individuals based on their organizational roles.
Solution Approach 2:
The patent creates a universal role-based framework that can be applied across different information distribution scenarios and organizational structures. The role system serves multiple functions: it identifies recipients, determines information access rights, and manages hierarchical relationships. This universal approach replaces multiple specific recipient management techniques with a single versatile role assignment mechanism that adapts to various communication needs.
2Quantity of substance
If information is distributed to large groups using conventional methods, then coverage can be achieved, but redundancy and unnecessary distractions increase due to including irrelevant individuals
Solution Approach 1:
The patent applies local quality by assigning different information access rights to different roles within the organization. Instead of uniformly distributing information to all employees, the system tailors information distribution to specific local needs based on individual roles. For example, managerial information is selectively distributed to managers and relevant staff, while operational information reaches frontline employees. This localized approach ensures each recipient receives only the information pertinent to their specific function, eliminating redundancy and distractions.
3Ease of operation
If manual recipient identification is used for information distribution, then flexibility in managing individual recipients is maintained, but time-consuming errors and inefficiencies occur
Solution Approach 1:
The patent implements self-service by allowing the role-based system to automatically perform recipient identification and information distribution without manual intervention. The system autonomously evaluates recipient roles against information distribution criteria and delivers information accordingly. This eliminates the time-consuming manual process of identifying and managing individual recipients while maintaining flexibility through the configurable role framework. The system serves itself by automatically adapting to organizational changes as roles are updated or modified.
Data Source
AI summary
The claimed subject matter provides a system and/or a method that facilitates managing data within an environment. An interface component can receive a role-based model reflective of at least one position within an environment, wherein the environment includes two or more entities within an organized hierarchy. The role-based model can include at least one role assigned to an entity in which the assignment is indicative of the position of the entity within the environment. A role component can provide data access to the entity within the environment in accordance with the role assigned to such entity.