Role-Based Document Rendition for Web Conferencing
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Solution Overview
Problem
Existing Web conferencing systems fail to provide different renditions of a shared document based on participant roles and user attributes, limiting the ability to dynamically adjust content presentation according to changing roles and accessibility needs.
Innovation Solution
A method and system that allows for role-based renditions of documents in Web conferences, enabling participants with sufficient privileges to configure different document renditions based on participant roles and user attributes, and automatically adjusts these renditions during the conference based on changing roles and attributes.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Loss of information
If out-of-band approaches are used to display speaker notes separately, then the presenter can view additional metadata without sharing it with attendees, but the system complexity increases and manual synchronization is required
Solution Approach 1:
The patent segments the document rendition into different versions (e.g., slides only vs. slides with speaker notes) and assigns them to different participant roles. The system maintains a single shared document source but creates differentiated renditions through role-based filtering, eliminating the need for separate out-of-band note displays while preserving information privacy.
Solution Approach 2:
The system automatically determines which rendition to provide to each participant based on their assigned role, eliminating manual synchronization efforts. The role-based rendition mechanism self-manages the distribution of different document versions without requiring presenter intervention to manually update separate note displays.
2Ease of operation
If existing teleprompter features are used, then the presenter can see speaker notes during presentation, but the system cannot provide different renditions to different participants based on their roles
Solution Approach 1:
The patent implements a universal role-based rendition system that serves multiple functions: it provides speaker notes to presenters, restricts sensitive information from attendees, and adapts content based on participant roles. This single mechanism replaces the need for separate teleprompter systems while adding role-based adaptability.
3Loss of information
If manual synchronization of out-of-band notes is required, then the presenter can control what information is shared, but the productivity decreases due to manual effort
Solution Approach 1:
The system automatically manages information distribution by assigning renditions based on participant roles. The presenter no longer needs to manually synchronize separate note displays with the main presentation, as the system self-manages the synchronization through role-based rendition selection, thereby improving productivity while maintaining information control.
4Ease of manufacture
If user accessibility settings are not considered, then the document rendering is simple, but the accessibility and inclusivity of the system deteriorates
Solution Approach 1:
The patent applies local quality by customizing document renditions according to individual user attributes and accessibility needs. Instead of a uniform rendering for all users, the system modifies specific aspects of the document (such as contrast, font size, or visual cues) based on each user's accessibility profile while maintaining the overall role-based rendition structure.
Data Source
AI summary
A method and system for providing role-based renditions of a shared document during a Web conference, in which different renditions of the shared document are provided to different Web conference participants based on the participants' roles in the conference. A participant with sufficient privileges, such as a presenter, is allowed to associate different participant roles with corresponding renditions through a user interface. The disclosed system further operates to dynamically adjust to the changing roles of participants during a Web conference, such that the rendition provided to any given user is changed in response to that user's role changing during the Web conference. The role of a Web conference participant may be based on any specific information obtained regarding that participant, such as information in a user profile in a user database, or other user information. The disclosed system further operates to provide shared document renditions that are specific to individual user attributes, such as user accessibility settings. A user interface provided to the presenter or other privileged participant allows that participant to indicate which participant roles are to be provided which renditions, e.g. which participant roles will be provided with renditions including additional metadata. Such metadata may, for example, include speaker notes, rendered on the presenter's screen, but not on the attendees screens.