Rule-Based File Naming for Scanned File Transmission
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Solution Overview
Problem
Existing file management systems lack the ability to generate file names that include information related to the information processing system and transmit files to external devices while adhering to predefined rules, leading to inconsistent and unorganized file naming conventions.
Innovation Solution
An information processing system and program that acquire rule information to generate file names including system-related information, prevent editing of certain parts of the file name, and transmit files to external devices, while also allowing for folder creation and processing according to predefined rules.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Manufacturing precision
If file names are generated without predefined rules, then file naming is flexible and easy to create, but file names become inconsistent and unorganized
Solution Approach 1:
The system performs preliminary actions by acquiring and storing rule information before file name generation. The processor acquires rule information including templates and restrictions, then uses these pre-defined rules to generate consistent file names automatically, eliminating the need for manual naming while ensuring organization and consistency.
2Loss of information
If file names include system-related information according to rules, then file organization and traceability improve, but the file naming process becomes more complex
Solution Approach 1:
The system implements self-service by automatically acquiring system information (such as device identifiers, user information, timestamps) and incorporating it into file names according to predefined rules. The processor automatically extracts necessary system information and integrates it into the file naming process without requiring manual input, thereby preserving system-related information while maintaining operational simplicity.
3Ease of operation
If users can edit file name templates freely, then file name customization is improved, but rule compliance and consistency are compromised
Solution Approach 1:
The system applies local quality by implementing differential editing permissions on different parts of the file name template. Certain portions of the template are made editable to allow user customization, while other portions are protected to maintain rule compliance. This enables selective editing where users can modify specific segments without compromising the overall structure and consistency defined by the rules.
Data Source
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AI summary
An information processing system includes a processor configured to: acquire rule information including a rule for giving a file name of a file generated by reading an original by a reading device, the rule defining that the file name includes at least information related to the information processing system; acquire, from the acquired rule information, the information related to the information processing system that is defined to be included in the file name; and give a file name conforming to the acquired rule information to a file generated by reading an original by the reading device, and transmit the file to an external device.