Scan Data Preview Control for Collaboration Tools

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Solution Overview

Problem

Existing collaboration tools face challenges in improving user convenience for enhanced applications by preventing unintended scan data from being automatically posted to predetermined destinations.

Innovation Solution

A control method for an information processing apparatus that involves receiving scanning information settings, transmitting scan-job setting information to a server, acquiring scan data from the server, and displaying the scan data in a predetermined area on the apparatus' display unit, with an optional preview step before posting.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Productivity

If scan data is automatically posted to predetermined destinations without review, then productivity is improved, but unintended scan data may be posted causing harmful effects

Engineering Contradiction:

Improvescan data posting efficiencyVSAvoidunintended scan data posting

Core Design Contradiction:

ProductivityVSObject-generated harmful factors

Solution Approach 1:

The system performs preliminary review of scan data before automatic posting by displaying preview images in a predetermined area. Users can examine the scan data content before it is posted to the collaboration tool, preventing unintended postings while maintaining efficient automated workflow.

Inventive Principle:

Principle #10Preliminary action

2Reliability

If users review scan data before posting, then unintended scan data posting is prevented, but operation time increases

Engineering Contradiction:

Improvescan data posting accuracyVSAvoidscan data review time

Core Design Contradiction:

ReliabilityVSLoss of time

Solution Approach 1:

The system provides partial review capability by displaying only preview images of scan data in a predetermined area rather than requiring full data examination. Users can quickly assess whether to proceed with posting without reviewing every detail, balancing accuracy with time efficiency.

Inventive Principle:

Principle #16Partial or excessive action

3Ease of operation

If scan data is displayed in a predetermined area for review, then user control is enhanced, but device complexity increases

Engineering Contradiction:

Improveuser control over scan dataVSAvoidsystem structure complexity

Core Design Contradiction:

Ease of operationVSDevice complexity

Solution Approach 1:

The review function is merged with the existing collaboration tool interface by displaying scan data previews in a predetermined area within the same application window. This integrates the review capability into the existing user interface without requiring separate complex review systems or additional hardware.

Inventive Principle:

Principle #5Merging (Combining)

Data Source

PatentUS20250106337A1Information processing apparatus, control method, storage medium, and system

Publication Date: 2025.03.27 CANON KK

AI summary

A control method for an information processing apparatus, the information processing apparatus being capable of communicating with a server, the server being capable of communicating with an image processing apparatus, the method comprising: receiving setting of information about scanning; transmitting, to the server, scan-job setting information based on the received setting of information about scanning; and acquiring scan data from the server, the scan data being generated through the scanning performed by the image processing apparatus based on the scan-job setting information, wherein the acquired scan data is displayed in a predetermined area on a display unit of the information processing apparatus.