Scanner File Naming Rules for Unified Network File Management
Find Innovative SolutionsGenerate Solutions
Solution Overview
Problem
Existing file management systems lack the ability to generate file names that conform to a unified rule, particularly in a networked environment where files from different departments or users need to be managed efficiently.
Innovation Solution
An information processing system that includes a processor to acquire and apply rule information for generating file names that include information related to the system, ensuring compliance with a predefined format, and transmit these files to an external device.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Manufacturing precision
If files are generated by reading devices without unified naming rules, then file generation is simple and fast, but file management becomes difficult and inconsistent across different systems
Solution Approach 1:
The system pre-establishes naming rules that include placeholders for system information (device ID, date, time) before file generation occurs. When a reading device generates a file, the system automatically substitutes the placeholders with actual values, ensuring consistent naming without requiring complex real-time processing.
Solution Approach 2:
The processor acts as an intermediary between the reading device and the file management system. It acquires rule information, substitutes placeholders with system information, and generates the final file name, thereby mediating between simple device operations and unified file management requirements.
2Adaptability or versatility
If file names do not include system-related information, then file names remain simple and user-friendly, but unified management across networked systems becomes difficult
Solution Approach 1:
The system automatically generates file names by substituting placeholders with system information such as device ID, date, and time. This self-service mechanism eliminates the need for manual intervention to include system-related information, thereby maintaining ease of operation while achieving unified management capability.
Solution Approach 2:
The naming rule system is designed to be universal across different reading devices and networked systems. The same placeholder substitution mechanism works for all devices, enabling unified file management while keeping the operation simple and consistent across the entire system.
3Productivity
If manual file naming is used, then users can customize names according to their preferences, but file management efficiency decreases and consistency is lost
Solution Approach 1:
The system pre-configures naming rules with placeholders that automatically capture system information (device ID, date, time) before file generation. This preliminary setup ensures that system information is always included in file names without requiring manual input, thereby improving productivity while preventing information loss.
Solution Approach 2:
The system automatically generates file names based on predefined rules and system state, providing immediate feedback that ensures consistency and includes necessary system information. This automated feedback mechanism eliminates the inefficiency of manual naming while ensuring that system-related information is never lost.
Data Source
AI summary
An information processing system includes a processor configured to: acquire rule information including a rule for giving a file name of a file generated by reading an original by a reading device, the rule defining that the file name includes at least information related to the information processing system; acquire, from the acquired rule information, the information related to the information processing system that is defined to be included in the file name; and give a file name conforming to the acquired rule information to a file generated by reading an original by the reading device, and transmit the file to an external device.