Scanner File Naming via NAS Pattern Extraction
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Solution Overview
Problem
Conventional image forming systems face difficulties in easily locating and naming scanned image files for later viewing, as they require original image data for searching and necessitate a pre-prepared naming rule table.
Innovation Solution
An image forming apparatus that includes a reader, a first extractor to extract character information, a second extractor to search for related document data, and an estimator to automatically determine a file name based on the naming rule of related files, allowing for easy file name setting without a pre-defined naming rule table.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Extent of automation
If a naming rule table is prepared in advance to determine file names, then file naming can be automated, but the system complexity increases and requires pre-configuration
Solution Approach 1:
The system automatically analyzes existing files in the storage device to extract naming patterns and rules, then applies these learned patterns to generate file names for scanned documents. This eliminates the need for manual pre-configuration of naming rule tables, as the system learns and adapts to the existing naming conventions automatically.
2Ease of manufacture
If scanned images are stored directly in NAS, then storage functionality is provided, but it becomes difficult to locate desired image files for later viewing
Solution Approach 1:
The system provides feedback to users by displaying proposed file names before finalization, allowing users to verify that the generated names accurately reflect the document content and meet their expectations. This feedback mechanism ensures that the automated naming process actually improves file locatability rather than creating confusion.
Solution Approach 2:
The system performs preliminary analysis of the scanned document content (extracting text, images, and metadata) before generating the file name. This preliminary action ensures that the proposed file name is based on actual document characteristics, making it easier for users to locate and identify files later.
3Measurement precision
If original image data is required for searching to locate files, then search accuracy can be maintained, but the operation becomes more complex and time-consuming
Solution Approach 1:
The system performs preliminary extraction of text, images, and metadata from the scanned document during the file naming process. This preliminary action creates searchable content in advance, eliminating the need for users to perform separate search operations with the original image data, thus reducing operational complexity while maintaining search accuracy.
Data Source
AI summary
An image forming apparatus includes: a reader that reads a document and generates first document data; a first extractor that extracts first character information included in the first document data; a second extractor that searches a storage device storing a plurality of pieces of document data and extracts one or more pieces of second document data including second character information related to the first character information; and an estimator that estimates a file name to be set for the first document data from the first character information, on basis of a naming rule for a file name of the second document data based on a relation between the second character information and the file name of the second document data.