Image Scanner Personal Data Verification and Update
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Solution Overview
Problem
Existing image reading apparatuses lack effective management of personal information, leading to incorrect contact addresses being distributed, resulting in inconvenience and potential data leakage, as users must manually verify and update contact information, which is cumbersome and prone to errors.
Innovation Solution
An image reading apparatus with an acquisition unit for scanning documents, a detection unit for identifying personal information, a search and retrieval unit for updating information from a database, and a comparison unit for ensuring the accuracy of contact details, allowing users to select whether to update the document or database information.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Measurement precision
If manual verification of contact addresses is performed, then accuracy of contact information is improved, but operation complexity and time consumption increase
Solution Approach 1:
The system performs preliminary verification of contact addresses by comparing them against a database of known valid addresses before document distribution. This automated preliminary check eliminates the need for manual verification by the user, thereby maintaining accuracy while reducing operation complexity and time consumption.
2Loss of information
If contact addresses are updated in documents, then information accuracy is improved, but time consumption and operation complexity increase
Solution Approach 1:
The system performs preliminary updates of contact addresses by automatically comparing document addresses with the database before distribution. This ensures information accuracy is maintained while eliminating the time-consuming manual update process.
Solution Approach 2:
The system establishes a feedback mechanism where verification results from the database comparison are automatically fed back to update the document's contact information. This closed-loop feedback ensures accurate information is maintained without requiring manual intervention, thereby reducing time consumption.
3Measurement precision
If automated verification systems are implemented, then information accuracy is improved, but device complexity increases
Solution Approach 1:
The system introduces a database as an intermediary component that stores verified contact address information. This database acts as a mediator between the document and the verification process, simplifying the overall system architecture by centralizing verification data and reducing the complexity of the verification logic itself.
4Ease of operation
If contact information is not verified, then operation simplicity is maintained, but data leakage and incorrect distribution occur
Solution Approach 1:
The system implements self-service verification where the verification and update processes occur automatically without requiring user action. The document itself is subjected to automated verification against the database, maintaining operation simplicity while preventing data leakage and incorrect distribution through automated security checks.
Data Source
AI summary
An image formation apparatus detects personal information, (a name, a contact address or the like) from image data obtained by scanning a document. Personal information stored in a database, or DB personal information, associated with an and retrieved personal information have a difference and the DB personal information is information later than the personal information detected from the image data then the personal information in the image data is modified with the retrieved DB personal information.