Automated Screen Capture Trigger for Meeting Efficiency
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Solution Overview
Problem
Existing information processing systems require attendees to manually capture images of shared screens during presentations, which can be distracting and inefficient, especially when the presenter wants to share specific presentation materials at specific times.
Innovation Solution
An information processing system that includes a content management server and communication terminals with web browsers, where the server captures and transmits images of shared screens based on triggers, allowing attendees to automatically receive capture images without needing to perform the capture operation themselves.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Loss of information
If attendees manually capture images of shared screens during presentations, then they can obtain presentation materials, but it causes distraction and reduces meeting efficiency
Solution Approach 1:
The system enables self-service by having the presenter's terminal automatically capture and distribute screen images to attendees without requiring manual capture operations from each attendee. The presenter's terminal acts as an automated service provider that detects trigger operations and distributes capture images on-demand.
Solution Approach 2:
The presenter's terminal serves as an intermediary between the shared screen content and the attendees' terminals. It receives the shared screen data, captures images based on triggers, and transmits these images to attendees, eliminating the need for direct capture operations at each attendee's device.
2Loss of information
If attendees manually capture images during presentations, then they can save presentation materials, but it increases operational complexity and distraction
Solution Approach 1:
The system performs self-service by automatically capturing and distributing images based on trigger operations. The complex capture and distribution process is automated, requiring only a simple trigger input from the presenter while attendees passively receive materials.
Solution Approach 2:
Instead of having attendees actively capture images from the shared screen, the system inverts the approach by having the presenter's terminal automatically generate and distribute capture images to attendees upon receiving a trigger, reversing who performs the capture action.
3Productivity
If the system automatically transmits capture images to all terminals, then attendees receive materials efficiently, but it increases data transmission load
Solution Approach 1:
The system applies partial action by transmitting capture images only when trigger operations occur, rather than continuously streaming all screen content. This on-demand transmission approach reduces overall data transmission while ensuring attendees receive necessary materials efficiently.
Data Source
AI summary
According to one or more embodiments, an information processing system includes a plurality of communication terminals, each installed with a web browser; and an information processing apparatus. The information processing apparatus includes first circuitry configured to: determine occurrence of a trigger to capture an image of a shared screen to be shared by the plurality of communication terminals; generate data of a web page including the image of the shared screen captured based on the occurrence of the trigger; and transmit the data of the web page to the plurality of communication terminals. Each of the plurality of communication terminals includes second circuitry configured to display the web page including the image of the shared screen based on the data received from the information processing apparatus.