Screen-Shared File Annotation With Meeting Transcript Insertion
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Solution Overview
Problem
Existing collaborative systems require users to manually switch between communication and productivity applications during meetings, leading to distractions and inefficiencies due to independent operation of these applications, which affects productivity and resource usage.
Innovation Solution
A system that automatically inserts meeting transcripts and summaries into application files during screen sharing, managing permissions and linking meeting content for seamless access, reducing the need for manual interaction.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If users manually switch between communication and productivity applications during meetings, then they can access and edit documents, but productivity decreases and distractions increase
Solution Approach 1:
The patent merges the communication application and productivity application into a unified interface. The screen sharing session integrates both applications, allowing meeting participants to access and edit documents directly within the communication platform without switching applications. This integration eliminates the need for manual switching while maintaining full functionality of both communication and productivity features.
Solution Approach 2:
The communication application is enhanced with multi-functionality to perform both communication and productivity functions. The system enables users to create, edit, and collaborate on documents directly within the communication interface, making the application universal for both communication and productivity tasks, thereby eliminating the need to switch between separate applications.
2Reliability
If users manually configure permissions for shared documents, then access control is established, but time consumption and human errors increase
Solution Approach 1:
The system performs preliminary action by automatically establishing permission settings before users need to access documents. When a document is shared during a meeting, the system pre-configures access permissions based on the meeting participants and document requirements, eliminating the need for manual permission configuration and reducing both time consumption and human errors.
Solution Approach 2:
The permission configuration system operates autonomously without requiring manual user intervention. The system automatically determines and applies appropriate permissions based on the shared document, meeting context, and participant roles, enabling self-service permission management that improves reliability while eliminating time loss.
3Adaptability or versatility
If productivity applications operate independently from communication applications, then application functionality is maintained, but user attention is divided and information is missed
Solution Approach 1:
The patent combines independent applications into a unified integrated interface. The screen sharing session merges the communication application with the productivity application, allowing users to view meeting discussions and edit documents simultaneously in the same interface. This integration ensures users do not miss shared content information while maintaining the functionality of both applications.
Data Source
AI summary
The disclosed techniques provide a system for automatically inserting content from meeting summaries and meeting transcripts in an application file communicated during a meeting content sharing session. In general, the disclosed techniques manage and enrich meeting transcripts, meeting summaries, meeting recordings, and screen-shared files during an online meeting. During an online meeting, when a presenter screenshares an application file, such as Word doc, PowerPoint, Excel, etc., a system creates meeting transcripts or a summary for the real-time discussion based on audio signals and/or chat messages relating to the shared contents of the application file. The system determines the location of the application file and inserts at least a portion of the transcript or summary in the application file. The system can perform these operations for an application file that resides locally on the presenter's machine or in a remote storage service.