Screen Sharing Participant Data Collection via Web Intermediary

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Solution Overview

Problem

Existing conference support systems fail to efficiently collect and confirm contact information from participants in seminars or similar events, especially when participants are external to the organization, leading to difficulties in managing participant information.

Innovation Solution

An information processing apparatus and method that enables efficient data communication to display content on a web browser, transmit participant information, and associate participation data with each user's URL, allowing organizers to manage and confirm participant contact information effectively during remote or hybrid events.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Adaptability or versatility

If a conference support system integrates multiple functions for managing conference contents, then the system can manage various contents created by known systems, but it fails to efficiently collect and confirm contact information from participants

Engineering Contradiction:

Improvesystem functionalityVSAvoidcontact information collection efficiency

Core Design Contradiction:

Adaptability or versatilityVSProductivity

Solution Approach 1:

The patent introduces a web page as an intermediary component between the conference support system and participants. This web page, accessed through web browsers, serves as a dedicated interface for collecting contact information, thereby resolving the contradiction by adding a specialized information gathering mechanism without compromising the system's overall functionality.

Inventive Principle:

Principle #24Intermediary (Mediator)

Solution Approach 2:

The patent segments the contact information collection process from the main conference support system operations. By creating a separate web-based information input mechanism, the system can efficiently gather participant contact details independently while maintaining all other conference management functions.

Inventive Principle:

Principle #1Segmentation

2Adaptability or versatility

If the system manages various conference contents in association with conferences, then contents can be referred to and utilized, but participant contact information remains difficult to manage

Engineering Contradiction:

Improvecontent management capabilityVSAvoidparticipant contact information

Core Design Contradiction:

Adaptability or versatilityVSLoss of information

Solution Approach 1:

The web page collects contact information from participants and feeds this data back to the conference support system. This feedback mechanism ensures that participant contact information is captured and stored, preventing information loss while maintaining the system's content management capabilities.

Inventive Principle:

Principle #23Feedback

Solution Approach 2:

The web-based information input mechanism acts as an intermediary that bridges the gap between conference content management and participant information collection, ensuring that contact details are captured and associated with conference contents.

Inventive Principle:

Principle #24Intermediary (Mediator)

3Ease of operation

If the system uses traditional information input methods, then participants can provide information, but the collection and confirmation process is inefficient

Engineering Contradiction:

Improveinformation input capabilityVSAvoidinformation collection time

Core Design Contradiction:

Ease of operationVSLoss of time

Solution Approach 1:

The patent replaces traditional mechanical information input methods (such as manual forms or verbal registration) with a web-based electronic system. Participants can input their contact information through web browsers using standard web forms, significantly reducing the time required for information collection while maintaining ease of operation.

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

Data Source

PatentUS11288031B2Information processing apparatus, information processing method, and information processing system

Publication Date: 2022.03.29 RICOH CO LTD

AI summary

An information processing apparatus performs data communication with a communication terminal, and executes a process including displaying a content by a web browser of the communication terminal of a participating user that is participating in a screen sharing event for sharing the content; determining, on a per-screen sharing event basis, a Uniform Resource Locator (URL) of a web page for causing the web browser, which is included in the communication terminal participating in the screen sharing event, to input and transmit information of the participating user; transmitting the determined URL to the communication terminal of the participating user; and transmitting participation data, in which the information of the participating user transmitted via the web page from the web browser of the communication terminal, and participation information indicating that the participating user has participated in the screen sharing event, are associated with each other.