Sectional Email Transmission for Targeted Recipient Segmentation
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Solution Overview
Problem
Current electronic messaging systems require sending multiple emails to vary message content among recipients, leading to inefficiencies in time, network bandwidth, and storage space usage, as well as potential redundancy and increased costs.
Innovation Solution
A process that allows a single email to be segmented, enabling specific portions to be directed to select recipients by highlighting sections and using an operator interface to select recipients from address books or distribution lists, with options to include or exclude them, and providing unique text for each group.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Adaptability or versatility
If multiple separate emails are sent to vary message content among recipients, then message customization is achieved, but network bandwidth consumption increases and storage space is wasted
Solution Approach 1:
The email message is divided into multiple sections with each section tagged with recipient group identifiers. The messaging system segments the single email into targeted portions for different recipient groups, allowing customization without sending multiple complete emails. This resolves the contradiction by enabling message adaptation while minimizing network bandwidth consumption through a single transmission.
Solution Approach 2:
The invention extracts and removes sections of the email that are not relevant to specific recipients before transmission. By taking out unnecessary content for each recipient group, the system achieves message customization while reducing the overall data volume transmitted over the network, thus lowering bandwidth consumption.
2Adaptability or versatility
If multiple separate emails are sent to vary message content among recipients, then message customization is achieved, but sender time and operational complexity increase
Solution Approach 1:
The email composition interface automatically segments the message into sections based on recipient groups, eliminating the need for manual creation of multiple emails. The system handles the segmentation automatically, saving sender time while achieving the desired message customization.
Solution Approach 2:
The messaging system performs preliminary actions by pre-tagging sections with recipient group identifiers during the composition phase. This preliminary organization allows the system to automatically distribute the appropriate sections to each recipient group without requiring additional manual intervention from the sender, thus reducing operational complexity and time loss.
3Adaptability or versatility
If multiple separate emails are sent to vary message content among recipients, then confidential information can be targeted, but storage space on server and client increases
Solution Approach 1:
The email is segmented into sections with recipient group tags, allowing confidential information to be targeted to specific groups within a single email transmission. The server stores only the segmented sections rather than multiple complete email copies, reducing storage space consumption while maintaining the ability to deliver targeted confidential information.
Solution Approach 2:
The system extracts and removes sections of the email that are not intended for certain recipients, ensuring confidential information is only present in the portions sent to authorized recipients. This extraction process reduces the overall storage requirements on both server and client sides while maintaining targeted information delivery.
4Loss of energy
If a single email is sent to all recipients, then network bandwidth and storage space are conserved, but message customization and confidentiality are lost
Solution Approach 1:
The single email is segmented into multiple sections with recipient group identifiers, enabling message customization within the single transmission. Each recipient group receives only the sections relevant to them, achieving customization while maintaining the bandwidth efficiency of a single email send operation.
Solution Approach 2:
Different sections of the email have different qualities or content tailored to specific recipient groups. The system applies local quality by customizing the content of each section for its intended audience while transmitting everything through a single email channel, thus achieving message customization without the overhead of multiple separate emails.
Data Source
AI summary
A process of segmenting a single email so that portions of it may be directed to or away from select recipients is disclosed. The sender highlights portions of the email and right clicks (or key command, button, or menu item) and selects an option to select recipients. The operator interface then provides the sender with the option of selecting recipients from their address book or the server's address book. To speed the process along, the sender may select those already on the To, Cc, or Bcc distribution lists. The sender then selects whether those chosen will receive the highlighted portion or if they will be excluded from receiving it. Lastly, the sender will have the option of providing text that is unique to each of the selected groups.