Secure Print Job Rights Transfer Mechanism
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Solution Overview
Problem
Current secure printing systems do not allow users to remotely share confidential documents without sharing electronic copies, and users must physically handle printouts, which is tedious and time-consuming, especially when the document owner is not present.
Innovation Solution
A method and system for transferring printing rights from a primary user to a secondary user, enabling the secondary user to release and print secure print jobs using a new passcode, without needing the primary user's authentication information, through a multi-function device and computing device interface.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If the user shares electronic copies of confidential documents, then the document can be easily shared with other users, but the security and confidentiality of the document is compromised
Solution Approach 1:
The system creates a physical copy (printout) of the confidential document through secure printing, rather than sharing electronic copies. The print job is submitted by the primary user and released only after authentication, creating a physical copy that can be shared without compromising the original electronic document's security.
Solution Approach 2:
The secure printing system acts as an intermediary between the primary user and the secondary user. Instead of directly sharing electronic documents, the system facilitates transfer of printing rights through a controlled process where the primary user authorizes the secondary user to release the print job, maintaining security while enabling sharing.
2Ease of operation
If the user manually handles and collects printouts for other users, then the document can be shared physically, but the process becomes tedious and time-consuming
Solution Approach 1:
The system enables self-service by allowing the secondary user to independently release the secure print job using their own authentication credentials after receiving printing rights. The secondary user can access the print job through the user interface, provide their authentication, and collect the printout without requiring the primary user to be physically present or manually hand over documents.
Solution Approach 2:
The primary user performs preliminary action by submitting the print job and transferring printing rights to the secondary user before the actual document retrieval. This advance preparation allows the secondary user to independently complete the document collection process without requiring real-time assistance from the primary user.
3Adaptability or versatility
If the user is not present in the office, then the user can work remotely, but the user cannot share confidential documents with other users
Solution Approach 1:
The primary user performs preliminary action by submitting the secure print job and transferring printing rights to the secondary user while away from the office. This advance authorization allows the secondary user to independently release and collect the document when the primary user is not present, enabling remote work without compromising document sharing capability.
Solution Approach 2:
The secure printing system serves as an intermediary that enables document sharing across distance. The system facilitates the transfer of printing rights from the remote primary user to the local secondary user, allowing the document to be shared without both users being physically present at the same location.
4Reliability
If the system requires authentication information from the primary user for each print release, then document security is maintained, but the process becomes complex and time-consuming
Solution Approach 1:
The authentication process is segmented into two distinct phases: (1) The primary user provides authentication and transfers printing rights when submitting the print job, and (2) The secondary user provides their own authentication when releasing the print job. This segmentation allows the system to maintain security through multiple authentication steps while simplifying the overall process by allowing the secondary user to independently complete the release without requiring continuous authentication from the primary user.
Data Source
AI summary
The present disclosure discloses methods and systems for transferring rights, to release a secure print job from one user to another user. The rights to release the secure print job can be transferred based on a request from a primary user i.e., the user who submits the secure print job or based on a request from a secondary user i.e., the user who wants to release the secure print job on behalf of the primary user. Based on the request from any user, a multi-function device transfers rights to release the secure print job from the primary user to the secondary user. Here, transferring rights includes changing ownership of the secure print job from the primary user to the secondary user. Upon successful changing the ownership, the secondary user releases the secure print job originally submitted by the primary user.