Automated Security Profile Application for Scanned Documents
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Solution Overview
Problem
Conventional document scanning systems require manual assignment of security attributes in applications like Microsoft Office or Adobe Acrobat, leading to labor-intensive and error-prone processes, resulting in high costs and inefficiencies.
Innovation Solution
A system that includes a scanner and a processor to determine and apply a predefined security profile to scanned documents based on a workflow definition, enabling secure routing of documents to applications with specified access limits, and generating searchable and secure representations.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If manual security attribute assignment is used in applications like Microsoft Office or Adobe Acrobat, then security profiles can be applied to scanned documents, but the process becomes labor-intensive and error-prone
Solution Approach 1:
The system performs preliminary actions by pre-defining security profiles and automatically applying them to scanned documents at the time of scanning, rather than requiring manual security attribute assignment later in applications like Microsoft Office or Adobe Acrobat. This automated preliminary action eliminates manual intervention, reducing both labor intensity and error rates while maintaining security profile application accuracy.
2Reliability
If manual security attribute assignment is used, then security can be applied to documents, but costs and processing time increase
Solution Approach 1:
The system enables self-service by automatically determining and applying appropriate security profiles to scanned documents based on predefined criteria and workflows, without requiring manual intervention. The processor automatically assigns security attributes, extracts metadata, and routes documents to appropriate destinations with proper security restrictions, thereby maintaining document security while eliminating time loss associated with manual security attribute assignment.
3Productivity
If automated security profile application is implemented, then processing efficiency improves, but system complexity increases
Solution Approach 1:
The system achieves universality by creating a multi-functional processor that handles multiple operations within a single integrated component: scanning coordination, security profile determination, security attribute application, metadata extraction, document assembly, and routing to multiple destinations. This consolidation of functions into a universal processor improves document processing efficiency while managing system complexity through functional integration rather than proliferation of separate components.
Data Source
AI summary
A system for preparing and securing a scanned document for use by an application may include a scanner configured to scan a document and a processor coupled to the scanner. The processor may be configured to determine a security profile to be assigned to the document based on a predefined workflow, apply the security profile to the document, and route an output document to an application. The output document includes the applied security profile based on the predefined workflow.