Shared Document Permission Automation for Referenced Documents
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Solution Overview
Problem
Users often encounter difficulties in accessing referenced documents within shared documents due to lack of permission, requiring manual permission requests for each document, leading to inconvenience and potential unauthorized access.
Innovation Solution
An information processing method that automatically determines and grants access permissions for referenced documents in response to a shared document, ensuring the recipient can access all necessary documents without additional manual requests.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If manual permission requests are required for each referenced document, then permission control security is improved, but user operation complexity increases
Solution Approach 1:
The system performs preliminary permission checks when the shared document is accessed. The permission granting operation is executed in advance during the sharing process, so that when the recipient accesses the shared document, all referenced documents are already accessible without requiring additional manual permission requests.
Solution Approach 2:
The system automatically determines and grants permissions for referenced documents without requiring the user to manually request permission for each document. The permission management system self-services by automatically identifying referenced documents and granting appropriate access rights based on the shared document's permission settings.
2Ease of operation
If automatic permission granting is implemented for all referenced documents, then ease of operation is improved, but risk of unauthorized access increases
Solution Approach 1:
Different permission levels are applied to different referenced documents based on their individual security requirements and the sharing context. The system determines permissions locally for each referenced document rather than applying a uniform permission policy, allowing fine-grained control over access rights for each document while maintaining automatic granting.
Solution Approach 2:
The system performs feedback checks to verify that the recipient has appropriate permissions before granting access to referenced documents. The permission determination process includes verifying the sender's authority and the recipient's eligibility, creating a feedback loop that prevents unauthorized access while enabling convenient access for legitimate users.
3Reliability
If permission checks are performed for each referenced document, then security is improved, but access time increases
Solution Approach 1:
Permission verification is performed in advance when the shared document is created or shared. The system determines and caches permission information for all referenced documents during the sharing operation, so that subsequent access operations can proceed without repeated permission checks, significantly reducing access time while maintaining security.
Solution Approach 2:
The system combines multiple permission checks into a single unified permission determination process. Instead of checking permissions for each referenced document separately when accessed, the system merges all permission verifications into one operation performed during the sharing process, reducing the total time required for permission verification.
Data Source
AI summary
The present disclosure provides an information processing method, apparatus, an electronic device and a storage medium. In some embodiments, the present disclosure provides an information processing method, comprising: in response to sending a first message to a recipient, determining permission information of the recipient for a second document; wherein the first message comprises a first document or a link to the first document, the second document is a document referenced in the first document, and the number of the second documents is at least one; granting access permission for the second document to the recipient in response to that the recipient does not have access permission for the second document.