Shared Workspace Access Criteria for Cross-Organization Collaboration
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Solution Overview
Problem
Current communication platform workspaces are limited to a single organization, restricting collaboration with external parties and requiring redundant information dissemination, leading to inefficiencies and increased network and computing burdens.
Innovation Solution
A system enabling the generation of shared workspaces that allow users from different organizations to collaborate by defining criteria for access, such as organizational affiliation, user characteristics, and event participation, facilitating seamless communication and discovery of all workspace members.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Adaptability or versatility
If workspaces are limited to a single organization, then organizational security and access control are maintained, but collaboration with external parties is restricted
Solution Approach 1:
The system segments workspace access control by introducing different access levels (full access, limited access, read-only) and role types (owner, admin, member, guest). This allows the workspace to be divided into different access zones, enabling external collaboration while maintaining organizational security boundaries through granular permission management.
Solution Approach 2:
The patent introduces an intermediary access control layer that mediates between organizational security requirements and external collaboration needs. The system uses invitation-based access control with configurable permissions as an intermediary mechanism, allowing external users to access workspaces under controlled conditions without compromising organizational security.
2Loss of information
If information is published in multiple communication channels to reach different user groups, then information dissemination coverage is improved, but user burden and network resource usage increase
Solution Approach 1:
The system merges multiple communication channels into a unified workspace environment where information is published once and automatically made available to all relevant users across different organizational boundaries. The workspace acts as a consolidation point that eliminates redundant information publishing while maintaining complete information dissemination to all stakeholder groups.
Solution Approach 2:
The workspace serves as a universal platform that can simultaneously reach multiple user groups from different organizations through a single information publishing action. The system provides multi-functional access where one published message can be delivered to diverse audiences with different access levels, eliminating the need for separate publishing operations for each user group.
3Productivity
If traditional workspaces are used with organizational affiliation requirements, then security is maintained, but collaboration effectiveness with external parties is reduced
Solution Approach 1:
The system introduces dynamic access control where user permissions and affiliations can be flexibly configured without rigid organizational boundaries. The access control structure dynamically adapts to collaboration needs by allowing external users to be granted appropriate access levels based on their role in the project, rather than requiring strict organizational affiliation. This dynamic approach enhances collaboration effectiveness while managing complexity through automated permission management.
Data Source
AI summary
Generating shared workspaces for enabling communications between users of different organizations and facilitating discovery of users associated with different organizations is described. A first user can generate a shared workspace and associate one or more other organizations therewith. The first user can designate first criteria associated with joining the shared workspace. The communication platform can receive a request from a second user to join the shared workspace. Based on a determination that the second user satisfies the first criteria, the communication platform can enable the second user access to the shared workspace. In some examples, an administrator associated with an organization of the second user can establish second criteria for users of the organization to join the shared workspace. In such examples, the communication platform can enable the second user access to the shared workspace based on a determination that the second user also satisfies the second criteria.