Shortcut Icon System for Image Forming Apparatus File Management
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Solution Overview
Problem
Conventional image forming apparatuses require users to perform multiple operations to upload files to a file management server, such as selecting a location and inputting instructions, leading to increased operational complexity.
Innovation Solution
A display information generation system that acquires shortcut information from a file management server and generates display information for an image forming apparatus to simplify operations by presenting action buttons for file and folder management, allowing users to execute actions like scanning and printing with reduced steps.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If conventional file management operations are used in image forming apparatus, then files can be managed and uploaded to cloud storage, but the number of operations increases and operability deteriorates
Solution Approach 1:
The patent segments the file management functionality by creating separate shortcut icons for different cloud storage services (OneDrive, Google Drive, Dropbox) and different operation types (upload, print, scan). This segmentation allows users to access specific functions directly without navigating through complex menus, thereby improving ease of operation while maintaining comprehensive functionality.
Solution Approach 2:
The patent implements preliminary action by pre-configuring shortcut information that includes target folder paths, file types, and operation types before user interaction. When a user selects a shortcut icon, the system has already prepared the necessary parameters and can immediately execute the intended operation, eliminating the need for users to manually configure multiple settings and reducing the number of operational steps.
2Adaptability or versatility
If multiple operation steps are required for file management, then comprehensive control is achieved, but operational complexity increases
Solution Approach 1:
The patent applies universality by creating a multi-functional shortcut icon system where each icon can trigger multiple operations (upload, print, scan) depending on the embedded shortcut information. The image forming apparatus can execute different file management tasks through a unified interface, providing comprehensive adaptability while maintaining simple usability through the consistent shortcut icon mechanism.
Data Source
AI summary
A display information generation system includes a shortcut information acquisition portion and a display information generation portion. The shortcut information acquisition portion acquires, from a file management server, shortcut information for accessing at least one of a file and a folder managed by the file management server. The display information generation portion generates, based on the shortcut information acquired by the shortcut information acquisition portion, display information for causing an image forming apparatus to display a to-be-operated portion for causing the image forming apparatus to execute a file management server usage operation for using at least one of the file and the folder, for each combination of a target of a shortcut function out of the file and the folder and a type of the file management server usage operation.