Smart-Tag Work Processing Device for PDCA Workflow Tracking
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Solution Overview
Problem
Existing work processing systems lack an efficient method to manage and search work units across different stages of a project, particularly in a PDCA structure, leading to inefficiencies in workflow recognition and communication among participants.
Innovation Solution
A smart-tag based work processing device and method that automatically generates and manages smart-tags based on attribute information, enabling efficient search and attachment of work units across various stages, with features like automatic tag generation, dependency management, and access rights control.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Loss of information
If manual tag management is used in work processing systems, then users can track work items, but the complexity of managing and searching work units across different PDCA stages increases significantly
Solution Approach 1:
The system automatically generates smart-tags with search conditions in advance based on work unit attributes (creator, creation time, state value, type) before users need to search. This preliminary tagging action eliminates the need for manual tag management while ensuring work units are always properly categorized and searchable across PDCA stages.
Solution Approach 2:
The work processing system performs self-service by automatically attaching smart-tags to work units based on their attributes and dependencies. The system autonomously manages the tagging process without user intervention, reducing management complexity while maintaining comprehensive tracking capability.
2Measurement precision
If detailed search conditions are implemented for work units, then search precision improves, but the time required to configure and manage search conditions increases
Solution Approach 1:
Search conditions are pre-configured within smart-tags during the automatic tag generation process. Attributes such as creator, creation time, state value, and work unit type are pre-set as search criteria, eliminating the need for users to manually configure detailed search conditions while maintaining high search precision.
Solution Approach 2:
Smart-tags serve multiple functions simultaneously: they categorize work units, store attribute information, and encode search conditions. This multi-functionality allows the system to achieve detailed search capability without requiring separate search condition configuration steps.
3Productivity
If automatic smart-tag generation is implemented based on work unit attributes, then tag attachment efficiency improves, but the complexity of the tagging system increases
Solution Approach 1:
The system automatically generates and attaches smart-tags based on work unit attributes without user intervention. The tagging process serves itself by using the work unit's own attributes (creator, creation time, state value, type) to generate appropriate tags, improving efficiency while managing complexity through automation.
Solution Approach 2:
The system changes parameters dynamically by generating different smart-tags based on varying work unit attributes. When attributes such as creator, creation time, state value, or type change, the system automatically adjusts the smart-tag generation accordingly, enabling efficient adaptive tagging without manual configuration.
4Loss of information
If work dependency relationships are tracked across multiple work units, then workflow recognition improves, but the complexity of managing dependency relationships increases
Solution Approach 1:
The system nests work units within a hierarchical structure where parent work units contain child work units with dependency relationships. This nesting approach allows the system to track complex workflows by organizing work units in nested layers, improving workflow recognition while managing complexity through structured hierarchy.
Solution Approach 2:
Smart-tags act as intermediaries that connect and track dependency relationships between work units. By attaching smart-tags to both parent and child work units, the system mediates the tracking of dependency relationships, improving workflow recognition while simplifying management through the intermediary tagging mechanism.
Data Source
AI summary
The present disclosure relates to a smart-tag based work processing device and a work processing method, wherein the work processing device comprises a work object processing unit creating a work object that implements a work processing flow through a plurality of heterogeneous work units having a dependency relationship; a work processing flow controller creating a work unit of a first type through the work object and sequentially generating a work unit of a second type through the work unit of the first type; and a smart-tag processing unit identifying attribute information of the work unit of the second type when the corresponding work unit is created, automatically generating a smart-tag based on the attribute information, and combining the smart-tag into the work unit of the first type.