Sub-Meeting Waiting Notifications Through Stored Connections
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Solution Overview
Problem
In videoconferencing systems, hosts in sub-meetings do not receive notifications about participants waiting in the main meeting's queue, leading to inefficiencies and increased burden on hosts managing waiting queues.
Innovation Solution
A videoconferencing system maintains a stored list of meeting connections for each participant, ensuring hosts in sub-meetings receive notifications and can manage the waiting queue by admitting or denying access from the sub-meeting.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Productivity
If the host moves to a sub-meeting to manage breakout sessions, then the productivity of the main meeting is improved, but the host cannot receive notifications about participants waiting in the queue
Solution Approach 1:
The notification system is segmented into multiple delivery channels: in-meeting notifications are sent to the host's client device regardless of which meeting space the host is currently in, while separate waiting queue notifications are routed to the main meeting. This segmentation ensures that productivity gains from sub-meetings do not come at the cost of losing waiting queue awareness.
Solution Approach 2:
The system introduces an intermediary notification routing mechanism that maintains the host's connection to the main meeting's notification stream even when the host is physically present in a sub-meeting. This intermediary layer ensures continuous information flow from the waiting queue to the host without requiring the host to switch meeting spaces.
2Loss of information
If the host remains in the main meeting to monitor the waiting queue, then notification delivery is maintained, but the host cannot effectively manage sub-meetings and breakout sessions
Solution Approach 1:
The host's operational context is segmented into separate meeting spaces (main meeting and sub-meetings), with notification delivery independently managed. The host can be physically present in a sub-meeting while still receiving waiting queue notifications through the intermediary notification routing mechanism, allowing simultaneous engagement in both contexts.
Solution Approach 2:
The system adds a dimensional layer to the host's experience by decoupling physical location from notification reception. The host can exist in a sub-meeting spatially while maintaining connectivity to main meeting notifications through the system's intermediary routing layer, creating a multi-dimensional operational state.
3Device complexity
If the system sends waiting queue notifications only to the main meeting, then the notification structure remains simple, but the host in a sub-meeting cannot be notified and must return to the main meeting
Solution Approach 1:
The notification routing structure is segmented into multiple independent pathways: one pathway delivers notifications to the main meeting, while another pathway delivers notifications to the host's current location (sub-meeting or main meeting). This segmentation allows flexible notification delivery without requiring complex host movement management.
Solution Approach 2:
The system implements feedback by continuously monitoring the host's current meeting location and dynamically routing notifications accordingly. When the host moves between sub-meetings and the main meeting, the system updates the notification routing to ensure timely delivery, eliminating the need for the host to manually check for notifications.
Data Source
AI summary
One example system for providing notifications to videoconferencing sub-meetings includes a processor and at least one memory device. The processor establishes a videoconferencing session associated with a host. The videoconferencing session can include a main meeting, a sub-meeting, and a waiting queue. The processor can move the host from the main meeting to the sub-meeting, and subsequently move a new participant into the waiting queue. The processor can generate a notification that the participant has entered the waiting queue and determine that the host has moved to the sub-meeting. The processor can route, to the host in the sub-meeting using a stored connection of the host to the main meeting, a notification of the participant entering the waiting queue, and subsequently allow the host to admit the new participant.