Teleconference Joining via Calendaring Intermediary
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Solution Overview
Problem
Conventional teleconference systems require participants to enter a conference ID and access code, which can be time-consuming and cumbersome, hindering meeting efficiency and user experience.
Innovation Solution
A method and system that allow participants to join a teleconference with a single click or tap on a screen, eliminating the need for special hardware or manual entry of conference IDs and access codes, using electronic invitations and user notifications to initiate the connection.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If participants manually enter conference ID and access code to join a teleconference, then authentication security is maintained, but joining time and operational complexity increase
Solution Approach 1:
The system performs preliminary actions by automatically providing conference ID and access code to participants before the teleconference starts. The calendaring application or service retrieves authentication information in advance and presents it to the user through a user interface, eliminating the need for manual entry at the time of joining.
Solution Approach 2:
The patent introduces an intermediary component (calendaring application or service) that acts as a mediator between the participant and the teleconference system. This intermediary automatically retrieves, manages, and presents conference authentication information, reducing the participant's direct interaction and time required for joining.
2Reliability
If participants manually enter conference ID and access code, then system security is maintained, but ease of operation deteriorates
Solution Approach 1:
The system enables self-service by automatically providing conference authentication information to participants through their calendaring application or service. The participant's device autonomously retrieves and presents the conference ID and access code without requiring manual input, making the joining process as simple as selecting from presented options.
Solution Approach 2:
The calendaring application or service serves as an intermediary that handles the complex authentication information management, retrieving and presenting conference credentials automatically. This mediator shields the participant from manual entry tasks while maintaining security through controlled presentation of authentication data.
3Speed
If hardware such as proximity sensors is used to identify participants, then authentication speed improves, but device complexity increases
Solution Approach 1:
The patent replaces mechanical/hardware-based identification systems (proximity sensors, specialized hardware) with software-based solutions. The calendaring application or service uses software to automatically retrieve and manage conference authentication information, eliminating the need for additional hardware components while maintaining fast authentication.
Solution Approach 2:
The patent leverages the existing universal calendaring application or service that participants already use for schedule management. This multi-functional tool is extended to also handle conference authentication, eliminating the need for specialized hardware and utilizing a platform that participants already have and use regularly.
Data Source
AI summary
A method for joining a teleconference includes receiving a schedule for the teleconference at a conferencing system. The schedule may include a start time for the teleconference and one or more conference rooms for attendees to use during the teleconference. A first message is sent from the conferencing system to the at least one communication device. The first message indicates to the at least one communication device to provide a user notification associated with the teleconference. A second message is received at the conferencing system. The second message is sent in response to an action by an attendee of the teleconference. The second message indicates to the conferencing system to initiate the teleconference with the at least one communication device or to join the at least one communication device to the teleconference.