Teleconference Scheduling Using Attendee Activity Weights
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Solution Overview
Problem
Existing teleconferencing systems fail to differentiate between active and passive participants and do not adequately consider the importance and relevance of attendees when scheduling new conferences, leading to inefficient meetings.
Innovation Solution
A teleconference system that monitors attendee activity levels, provides evaluative feedback, and schedules meetings based on both availability and predetermined characteristics, such as importance and relevance, by using weight values and updating them iteratively.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Quantity of substance
If a teleconference includes all potential invitees, then the completeness of participation is improved, but the efficiency and relevance of the meeting deteriorates due to unnecessary attendees
Solution Approach 1:
The system changes the parameter of attendee selection by introducing weight values that represent importance and relevance. Instead of including all potential invitees equally, the system calculates optimal attendee lists by summing weight values for different combinations of invitees, thereby optimizing meeting efficiency while maintaining necessary participation.
Solution Approach 2:
The system performs preliminary analysis of attendee importance and relevance before the teleconference is scheduled. By pre-calculating weight values and determining optimal attendee lists in advance, the system avoids the inefficiency of including unnecessary attendees while ensuring all important participants are included.
2Loss of information
If the teleconference roster lists all attendees equally, then the completeness of information is improved, but the usefulness of differentiating active participants from passive listeners deteriorates
Solution Approach 1:
The system applies local quality by providing different levels of information about different attendees. Instead of treating all attendees equally in the roster, the system identifies and highlights active participants versus passive listeners, giving localized detailed information about participant activity levels while maintaining the complete list of all attendees.
Solution Approach 2:
The system segments the attendee roster into different categories based on activity levels. By dividing attendees into active participants and passive listeners, the system maintains the complete information about all attendees while adding precise differentiation that helps organizers understand engagement levels.
3Ease of operation
If the teleconference scheduling considers only availability, then the ease of scheduling is improved, but the importance and relevance of attendees to the meeting topic deteriorates
Solution Approach 1:
The system achieves multi-functionality by combining availability checking with importance and relevance assessment in a single scheduling process. The weight value system allows the scheduler to simultaneously consider when attendees are available and how important they are to the meeting topic, eliminating the need for separate evaluation steps.
Solution Approach 2:
The system uses feedback mechanisms where weight values representing importance and relevance are incorporated into the scheduling decision process. The scheduler receives feedback about attendee characteristics and uses this information to optimize the attendee list, balancing ease of scheduling with precise attendee selection.
Data Source
AI summary
A teleconference system that monitors the activity levels of one or more attendees of a teleconference and, based on that monitoring, provides information about attendees who are active participants and attendees who are passive listeners. The information includes evaluative feedback or a conference roster that is ordered based on the activity levels of the attendees, or both. Furthermore, the teleconference system takes into account that the potential invitees to a teleconference being scheduled can be different from one another in terms of their importance to a teleconference being scheduled, or in terms of the relevance of the teleconference to those invitees. The system is also able to consider the activity levels that are reported for a teleconference in progress when the system schedules a new teleconference.