Communication Terminal Action Item Capture via Image Recognition
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Solution Overview
Problem
Existing communication systems in conference or meeting settings lack efficient methods for capturing and managing action items generated during events, requiring manual registration on personal computers, which is cumbersome and prone to errors.
Innovation Solution
A communication terminal connected to a sharing assistant server that identifies and transmits image data of action items drawn on an electronic whiteboard, associating it with event identification information, allowing seamless registration and management.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If manual registration of action items is performed on personal computers, then action items can be registered, but user workload increases and registration errors occur
Solution Approach 1:
The system enables automatic capture of action items through image recognition technology. The electronic whiteboard automatically detects and extracts action item information from drawn content, eliminating the need for manual registration by users. This self-service mechanism reduces both user workload and registration errors.
Solution Approach 2:
The patent replaces the mechanical manual input process with automated image recognition and optical character recognition systems. The system captures images from the electronic whiteboard, automatically recognizes text and drawings, and converts them into structured action item data, substituting manual typing with automated processing.
2Productivity
If action items are manually registered on personal computers, then action items can be tracked, but the process is cumbersome and time-consuming
Solution Approach 1:
The system performs preliminary capture of action item information directly at the source (electronic whiteboard) during the event. By capturing images and recognizing content in real-time or near-real-time, the system prepares action item data before it needs to be registered in the schedule management system, eliminating subsequent manual transcription work.
Solution Approach 2:
The system creates digital copies of action items through image capture and optical recognition. Instead of manual typing, the system copies information from the whiteboard display to the action item database, dramatically reducing the time required for registration while maintaining accuracy.
3Extent of automation
If automatic image capture is implemented, then action item capture is automated, but system complexity increases
Solution Approach 1:
The system leverages the existing electronic whiteboard's inherent display and image output capabilities to perform action item capture. By reusing the whiteboard's existing functions for their additional purpose of action item recognition, the system avoids adding complex dedicated capture hardware, thereby reducing overall system complexity while maintaining high automation.
Data Source
AI summary
A communication terminal communicably connected to a sharing assistant server assisting use of one or more resources to be shared among a plurality of users is provided. The communication terminal includes circuitry to control a display to display, on a screen, an image relating to an event being executed by one or more users sharing one or more of the resources. The circuitry receives identification of an area identified on the screen. The identified area includes the image. The circuitry transmits, to the sharing assistant server, data of the image included within the identified area, as image data indicating content of an action item generated in the event being executed, in association with event identification information identifying the event being executed.