Terminal Device Expense Classification via VPN Data
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Solution Overview
Problem
Existing expense management systems for remote printing lack accuracy in distinguishing between private and official purposes, leading to potential errors or intentional mistakes in expense classification due to manual entry by users.
Innovation Solution
An information processing system that includes a terminal device capable of transmitting print instructions and predetermined information, such as expense-related and connection-related data, to an information processing device, which processes this information to accurately classify expenses based on VPN connection and login destination details.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If users manually enter information indicating whether printing is performed for private purposes or official purposes, then expense classification can be performed, but the accuracy of classifying expenses is degraded due to incorrect entry or intentional mistake
Solution Approach 1:
The terminal device automatically generates and transmits expense-related information and connection-related information (VPN connection status, login destination) without requiring manual user input. The system uses its own operational data to self-classify expenses, eliminating the need for users to manually enter purpose information and thereby preventing both incorrect and intentional misclassification.
Solution Approach 2:
The terminal device automatically transmits connection-related information (VPN connection status, login destination) and expense-related information to the information processing device. This automated feedback mechanism ensures that the expense classification is based on objective system data rather than subjective user input, resolving the accuracy problem while maintaining ease of operation.
2Measurement precision
If automated transmission of expense-related information and connection-related information is implemented, then expense classification accuracy is improved, but device complexity increases
Solution Approach 1:
The terminal device performs multiple functions using existing components: it transmits both expense-related information and connection-related information (VPN status, login destination) through its standard communication interface. The information processing device also handles multiple tasks including receiving information, determining expense purposes, and managing settlements. This multi-functionality approach improves accuracy without significantly increasing overall system complexity.
Data Source
AI summary
An information processing system includes a terminal device and an information processing device. The terminal device includes a print instructor that transmits a print instruction to print a print job, and an information transmitter that transmits predetermined information regarding the printing of the print job to the information processing device. The predetermined information includes expense-related information that is information regarding an expense for the printing of the print job, and connection-related information that is either one or both of information of a VPN connection and information of a login destination or is information based on at least one of the information of the VPN connection and the information of the login destination.