Automated Title Data Extraction and Filtering System

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Solution Overview

Problem

The title insurance underwriting process is labor-intensive, leading to delays and errors due to the need for extensive database searches and application of voluminous business rules, which increases transaction time and cost in the real estate industry.

Innovation Solution

A system and method for extracting data from digital documents, indexing it, and providing a user interface for filtering data based on user-defined rules, allowing for efficient retrieval and generation of title products by automating the extraction of title exceptions and legal phrases from historical records and contracts.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Reliability

If manual database searching and business rule application is used, then thorough title examination can be performed, but significant delays and errors occur due to labor intensity

Engineering Contradiction:

Improveaccuracy of title examinationVSAvoidtransaction time

Core Design Contradiction:

ReliabilityVSLoss of time

Solution Approach 1:

The patent replaces the manual mechanical process of database searching and business rule application with an automated computer-based system. The system automatically extracts data from digital documents, indexes it, applies business rules through software, and generates title products without human intervention in the examination process, thereby eliminating delays while maintaining thoroughness through systematic automated processing.

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

Solution Approach 2:

The system enables self-service by allowing users to input search criteria and automatically retrieve title examination results without requiring manual researcher intervention. The automated system performs data extraction, indexing, business rule application, and report generation autonomously, making the process efficient and eliminating human error while maintaining comprehensive examination standards.

Inventive Principle:

Principle #25Self-service

2Manufacturing precision

If extensive database searches are conducted to ensure thorough title examination, then accurate title products can be generated, but the process becomes labor-intensive and delays closing

Engineering Contradiction:

Improvequality of title productVSAvoidunderwriting throughput

Core Design Contradiction:

Manufacturing precisionVSProductivity

Solution Approach 1:

The patent replaces manual database searching with automated computer-based data extraction and indexing systems that can process extensive databases rapidly without human labor. The system automatically queries multiple databases, extracts relevant title information, indexes it systematically, and applies business rules, thereby maintaining high-quality title products while dramatically increasing underwriting throughput and eliminating the labor-intensive bottleneck.

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

Solution Approach 2:

The system performs preliminary data extraction and indexing from digital documents before the actual title examination process begins. By pre-processing and organizing title data into indexed formats, the system enables rapid retrieval and analysis during underwriting, maintaining comprehensive examination quality while significantly accelerating the overall process and increasing productivity.

Inventive Principle:

Principle #10Preliminary action

3Loss of information

If multiple databases are searched for complete title evidence, then comprehensive risk evaluation is achieved, but transaction cost increases due to extended processing time

Engineering Contradiction:

Improvecompleteness of title evidenceVSAvoidtransaction cost

Core Design Contradiction:

Loss of informationVSLoss of energy

Solution Approach 1:

The patent replaces manual database searching with automated systems that can efficiently query and cross-reference multiple databases simultaneously. The automated system extracts complete title evidence from county databases, public records, court databases, and proprietary title databases without the extended processing time associated with manual searching, thereby maintaining comprehensive risk evaluation while reducing transaction costs by eliminating labor-intensive processes.

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

Solution Approach 2:

The system merges multiple database searches into a unified automated processing workflow. By integrating data extraction from county databases, public records, court databases, and proprietary title databases into a single coordinated system, the patent achieves comprehensive title evidence collection without the cumulative time and cost of separate manual searches, thereby reducing transaction costs while maintaining completeness.

Inventive Principle:

Principle #5Merging (Combining)

Data Source

PatentUS11386177B2System and method for document data extraction, data indexing, data searching and data filtering

Publication Date: 2022.07.12 FIRST AMERICAN FINANCIAL CORP

AI summary

Systems and methods are described for extracting data from digital documents, indexing the data, and providing a user interface for filtering the data and generating a document based on the filtered data. In one implementation, a method includes extracting data from one or more digital documents, the extracted data including elements of a first type, the elements of the first type including key-value pairs; indexing the extracted data; hosting a web-based application instance, the web-based application instance including a user interface for searching the indexed data and filtering elements of the first type based on rules defined by a user of the user interface; receiving rules for filtering the elements of the first type; and filtering the elements of the first type based on the received rules.