Trail Management System for Granular Data Flow Tracking
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Solution Overview
Problem
Existing trail management systems in corporate IT environments cannot effectively manage and trace data flows at granular levels such as 'price' and 'quantity' within document files, leading to inefficiencies in monitoring and verifying data integrity and authenticity.
Innovation Solution
A trail management system that acquires and manages operation information including transcription and change operations, storing this data chronologically and allowing administrators to search and visualize the historical routes of data changes and transcriptions, enabling precise tracking of data flows and integrity verification.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Measurement precision
If existing trail management systems manage data flows at the document file level, then the system complexity is reduced, but the measurement precision of data flow tracking deteriorates
Solution Approach 1:
The patent segments data flow tracking from the document file level to the granular level of individual data elements (locations). By dividing the tracking unit into smaller, more precise elements while maintaining manageable complexity through structured recording mechanisms, the system achieves high-precision tracking without overwhelming complexity.
Solution Approach 2:
The patent introduces an intermediary trail management system that operates between the user's computer and the core corporate application. This intermediary layer records and manages data flow information without interfering with the core application's functionality, enabling precise tracking while isolating complexity to a dedicated management layer.
2Reliability
If the system records all document file access events, then the reliability of data integrity verification is improved, but the loss of time for manual checking increases
Solution Approach 1:
The patent extracts and records only the essential trail information related to data flow (transcription operations, location changes, value modifications) rather than all document access events. This selective extraction maintains reliability for integrity verification while significantly reducing the volume of data requiring manual review.
Solution Approach 2:
The system provides feedback mechanisms that automatically notify administrators of significant data changes or anomalies. This enables proactive monitoring where only critical events require immediate attention, reducing manual checking time while maintaining high reliability through automated alerts and structured trail records.
3Adaptability or versatility
If the system uses static links to manage document file dependencies, then the device complexity is reduced, but the adaptability to dynamic data flows deteriorates
Solution Approach 1:
The patent transitions from static links to dynamic trail records that automatically adapt to changing data flows. The trail management system dynamically records transcription operations, location changes, and data modifications, enabling the system to adapt to complex, evolving data relationships without predefined static link structures.
Solution Approach 2:
The trail management system serves multiple functions: recording data flow, tracking location changes, managing transcription operations, and providing search capabilities. This multi-functionality consolidates what would otherwise require multiple separate systems into a single adaptable platform, improving versatility while managing complexity through unified design.
4Measurement precision
If the system tracks all transcription operations between document files, then the measurement precision of data origin tracking is improved, but the quantity of data to be managed increases
Solution Approach 1:
The patent applies local quality by tracking only the specific attributes relevant to data origin and flow (transcription operations, location changes, values) rather than all document metadata. This selective tracking maintains high precision for origin tracking while minimizing the quantity of data managed by focusing on locally relevant information at each tracking point.
Data Source
AI summary
A trail management system acquires and manages operation contents in a PC that is provided with an operation function including a document transcription function. When a user performs a transcription operation, a server acquires operation information and stores it as chronological data. The operation information contains time of the transcription operation, a user name, a value transcribed by the transcription operation, document specification information for specifying a transcription origin document during the transcription operation, location specification information for specifying a transcription origin location in the transcription origin document, document specification information for specifying a transcription destination document during the transcription operation, and location specification information for specifying a transcription destination location in the transcription origin document. Using a PC, an administrator searches for chronological data in accordance with a search condition supplied to search for the chronological data and displays a search result on the PC.