Transient Master Data Generation for Temporary Resources
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Solution Overview
Problem
Conventional master data systems do not effectively represent and manage transient products and materials that are temporarily used, due to delays in data creation, risks of misuse, and limitations in software functionality when free-text inputs are used, leading to incomplete data capture and impaired quality management and environmental health processes.
Innovation Solution
Automatically generating transient product and material master data on the fly, with a private scope to prevent misuse, and an end-of-purpose check for data removal, allowing these data to be created without a master data governance team's input and used only in the temporary context, thus avoiding delays and ensuring accurate data representation.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Measurement precision
If master data is created by a master data governance team, then data accuracy and consistency are improved, but creation time is delayed by several days or weeks
Solution Approach 1:
The system performs preliminary actions by pre-defining master data templates and structures before actual data creation is needed. When transient product master data is required, the system uses these pre-established templates to automatically generate data quickly, avoiding the need to wait for the master data governance team to create data from scratch while still maintaining accuracy through template-based validation.
Solution Approach 2:
The system enables self-service by allowing automatic generation of transient product master data without requiring manual intervention from the master data governance team. The system autonomously creates data based on incoming information from external systems, filling the time gap between data need and formal data creation while maintaining quality through automated validation against predefined templates.
2Loss of information
If master data is created for temporarily used products, then data completeness is improved, but risk of misuse increases due to software features pulling data into other features
Solution Approach 1:
The system extracts and isolates transient product master data into a separate, dedicated storage location within the master data system. This extracted data is physically separated from the main master data repository, creating a isolated zone where transient data can be stored without being accidentally pulled into other software features or processes, thereby preventing misuse while maintaining completeness.
Solution Approach 2:
The system applies local quality by assigning specific properties and characteristics to the transient product master data that distinguish it from permanent master data. The data is marked with transient indicators and restricted access rights, creating a localized quality profile that prevents it from being mistakenly used in contexts where it should not appear, thus reducing misuse risk while preserving data completeness.
3Ease of operation
If free-text inputs are used for transient products, then ease of operation is improved, but data quality management becomes impaired
Solution Approach 1:
The system achieves universality by creating a multi-functional master data structure that can accommodate both structured data from external systems and free-text inputs from users. The same master data template framework handles diverse input formats uniformly, validating and normalizing both structured and unstructured data into a consistent representation, thereby maintaining data quality while preserving operational flexibility.
Solution Approach 2:
The system implements feedback mechanisms that provide real-time validation and guidance during data entry. When users input free-text information for transient products, the system immediately feedbacks with validation results, suggesting corrections, or indicating missing required fields. This continuous feedback loop ensures data quality is maintained even when users provide flexible free-text inputs, bridging the gap between ease of operation and measurement precision.
Data Source
AI summary
Transient product master data may be used to represent temporarily used objects and resources. Instead of generating complete master data upfront, a placeholder is used in a tracking document for the temporary use. A tracking document for the temporary use includes a placeholder reference. When the product to be used temporarily is selected and ready to be physically moved, attributes and other information of the product may be sent to a management system via an interface. This information may be used to automatically generate transient material master data that is accessible using a reference. This reference may be used to update the placeholder reference in the tracking document and it may be used in further tracking documents.